Executive Assistant

2 weeks ago

Rochester, United States Simu Tech Group Full time
Job DescriptionJob Description

Why join us?

At SimuTech Group, we are driving innovation and changing the world through the power of engineering simulation. Our growing team of energetic, tech savvy professionals work hard every day to inspire our clients to push the boundaries of innovation and deliver transformational products. If you are motivated and driven by a culture where top-notch work ethic and passion are rewarded, then a career with SimuTech Group may be for you

What makes this role great?

  • You will work directly with the Owner and Executive Leadership Team of an exciting, fast-paced, growing company.
  • You will gain experience and insight on strategic initiatives and business challenges.
  • You will have the opportunity to grow, learn and be coached through exposure to a wide variety of leaders.

Location: Rochester, NY

Job Summary: This position is responsible for providing executive administrative support to the Owner of SimuTech Group. This position requires excellent written and oral communication skills, sensitivity and discretion with confidential matters, excellent interpersonal and organizational skills, and the ability to work with minimal supervision while maintaining a high degree of accuracy.

ESSENTIAL FUNCTIONS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Manage the owner’s calendar, ensuring all appointments and meetings are scheduled efficiently and prioritized effectively to maximize productivity.
  • Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and attention to detail.
  • Take charge of meeting preparation by crafting comprehensive agendas and recording minutes, ensuring all discussions and action items are captured and followed up on.
  • Provide support with expense submissions and record-keeping, ensuring compliance with company policies and accurate financial documentation.
  • Facilitate smooth logistics for staff meetings and events, from scheduling and venue selection to coordination and execution, ensuring seamless experiences for all involved.
  • Support executives with travel arrangements and accommodations, handling all aspects with attention to detail and efficiency.
  • Exercise discretion and confidentiality when handling sensitive information, including confidential business matters and personal affairs of the executive team.
  • Collaborate on innovative corporate wellness initiatives aimed at promoting employee well-being and creating a supportive work environment.
  • Spearhead the coordination and execution of engaging office events to foster team morale and strengthen company culture.
  • Maintain seamless office operations by proactively ordering and managing office supplies, ensuring all essentials are readily available.
  • Assist with special projects and initiatives as assigned, providing research, analysis, and administrative support as required.

Qualifications:

  • Associate degree with a business focus, or related field.
  • Proven experience as an Executive Assistant or similar role, supporting C-level executives or senior management.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong attention to detail and accuracy in all aspects of work.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Exceptional written and verbal communication skills, with the ability to interact professionally with individuals at all levels of the organization.
  • Ability to exercise sound judgment and discretion in handling confidential information.
  • Flexibility and adaptability to changing priorities and responsibilities.
  • Positive attitude, proactive mindset, and willingness to take initiative.

Benefits:

  • Medical insurance 100% paid for by employer (no employee out-of-pocket costs required for the premiums, deductibles, and copays)
  • Dental insurance premiums 100% paid for by employer
  • Vision insurance premiums 100% paid for by employer
  • Short Term Disability
  • Long Term Disability
  • 401k Plan with employer match
  • Limited Flexible Spending Account
  • Life Insurance
  • Paid time off
  • Professional development assistance
  • Referral program
  • Tuition reimbursement
  • Bonus plan

Ready to Join the Adventure?

If you're ready to take the next step in your career and join our team, we want to hear from you Apply now and embark on an exciting journey with SimuTech Group.

SimuTech Group is an equal opportunity employer and welcomes applicants from diverse backgrounds. We thank all applicants for their interest in joining our team. Only those selected for an interview will be contacted.

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