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Executive Assistant

4 months ago

Rochester, New York, United States Eagleview Full time

Eagleview

Locations: 2074
ID 2074
Categories: Corporate
Job Type: Regular Full-Time
Work Type: Hybrid

Rochester, New York
Corporate
Regular Full-Time
Hybrid
2074
Job Description About Us

EagleView is a leading provider of aerial imagery, property insights and software that transforms the way people work. EagleView holds more than 300 patents and owns a large geospatial data and imagery library encompassing 94 percent of the US population. EagleView provides the most accurate data, enabling customers in the government, construction, solar and insurance industries to make timely, informed, and better decisions.


Overview

EagleView is looking for an Executive Assistant to support members of the Executive team. The Executive Assistant will bring a blend of attention to detail, strong organization, and time management skills to handle schedules and meet critical business demands. With a commitment to exhibiting professionalism, they will multitask and make sound judgments, while collaborating with our Lead Executive Assistant team. Thriving in a dynamic work environment, the Executive Assistant will cultivate strong working relationships across the organization, fostering a culture of collaboration and excellence.


Responsibilities


• The Executive Assistant will be responsible for supporting 3 Executives

• Outlook calendar management; oversee complicated internal and external meetings and domestic/global travel schedules

• Coordinate the booking of domestic and international travel including assisting with any Visa requirements

• Lead and oversee multitude of projects in various degrees from start to finish

• Attend and facilitate department meetings and events; setting up meeting spaces, Teams meetings/webinars/townhalls, office logistics, presentation materials, taking notes, and following up on action items

• Organize, and implement administrative processes and systems to assure the smooth flow of office operations

• Assist as a department and Rochester office specialist and go-to resource for general requests and questions

• Oversee confidential and non-routine information, materials, and issues between departments

• Assist with the preparation of presentation materials and support the department by executing presentations in larger settings

• Conserve our Executive's time by reading, researching, and routing correspondence; drafting emails, letters, and documents; collecting and analyzing information; initiating telecommunications; and assisting with presentations

• Coordinate logistics as required for offsite department meetings and arrange bulk travel deals

• Culpable for event planning including catering coordination for smaller meetings and larger internal company-wide events

• Assist departments with invoicing and processing of vendors and vendor payments. Assist and prepare expense reports per policy

• Act as a role model and provide leadership and inspiration to employees working in or visiting the Rochester office

• Other duties as assigned


Qualifications


• Bachelor's degree in a related field or equivalent work experience

• Minimum of 2 years' experience as an Executive or Administrative Assistant

• Advanced skills in Microsoft Suite Office including Word, Excel, PowerPoint, and Outlook

• Outstanding organizational and time management skills

• Robust verbal and written communications skills

• Discretion and confidentiality

Preferred Experience:

• Microsoft Teams and Forms experience


EEO Statement

The compensation offered to the successful candidate will be based on a variety of factors, including but not limited to, the candidate's work experience, education and licenses, work-related training, key skills, the core duties of the role and its associated responsibilities, additional benefits offered, and the location where the work will be performed. All Fulltime (30+ hours) employees are eligible for PTO, Sick and Parental Leave; Medical, Dental, and Vision Insurance; 401(k) Plan; Health Savings Account and Health Reimbursement Accounts; Life Insurance; Employee Assistance Program. This is a full time hybrid position based out of Rochester, NY with a base compensation range of $24.00 to $34.61 per hour.

EagleView and its subsidiaries are committed to leveraging the talent of a diverse workforce to create opportunities for our business and our people. EEO/AA Minority/Female/Disability/Veteran.

Eagleview is an Equal Opportunity, Affirmative Action and E-Verify Employer, committed to a diverse workforce.



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