Office Manager

2 weeks ago

Washington, United States Agensys Corporation Full time
Job DescriptionJob Description

POSITION SUMMARY:

We are looking for an Office Manager to provide administrative and facilities support at the Defense Healthcare Management Systems Headquarters in Rosslyn, VA.   

This person will partner closely with the PEO Facilities and Security Manager to ensure compliance for all government-leased facilities, manager deliveries and monitor inventory levels. They will support onsite meeting logistics, like guest registration and meeting room setup. 

This person should drive work independently, accurately prioritize responsibilities, and develop informed recommendations.

 This is a fully on-site role; Monday-Friday, 8AM-4PM.

 

JOB RESPONSIBILITIES:

 

Office Management

·         Ensure spaces are tidy and in good working order (cubicles, offices and conference rooms)

·         Monitor inventory levels of office supplies and place orders as needed

·         Support Facilities and Security manager to raise awareness of work orders (issues related to temperature, electric, plumbing, etc)

 

Meeting Support

·         Coordinate with Executive Assistant teams to understand needs for on-site meetings

·         Ensure furniture and set-up and test AV in meeting spaces 

 

Guest Management

·         Assist Facilities and Security Manager with escorting visitors from the building lobby to the suite

·         Direct visitors to meeting spaces and provide support as needed

 

Perform special projects and/or other duties as assigned or required.

 

BASIC JOB REQUIREMENTS:

·         Minimum 3 years of reception or office management experience, preferably 5

·         U.S. citizenship: required

 

KEY COMPETENCIES:

·         Meticulous attention to detail and follow-through is a must; performs tasks with high degree of accuracy, efficiency, and timeliness  

·         Excellent organization and time management skills; ability to meet deadlines  

·         Ability to handle competing priorities and work effectively in a challenging, fast-paced environment  

·         Ability to work independently, set priorities, plan workflow, and take initiative

·         Able to team with others and to persuade effectively, influence and negotiate, as appropriate  

·         Recognize and maintain highest levels of confidentiality  

·         Strong interpersonal and communication skills to develop effective working relationships with staff while demonstrating a positive, personal and professional image; highly responsive  

·         Ability to represent the BCG/BCG Fed brand well to a variety of external audiences, including search firms and candidates  

·         Project self-confidence, authority, and enthusiasm  

·         Flexible, positive team player; outstanding customer service orientation  

·         Ability to handle difficult situations with poise, tact and to maintain confidentiality at all times and exhibit good judgment  

·         Ability to work independently, to take initiative and to overcome obstacles  

Excellent verbal and written communication skills

Company DescriptionAgensys Corporation is a small business IT Services firm headquartered in Loudoun County, Virginia. Our proven methodologies allow us to identify, attract and retain the highest quality of IT professionals. Agensys Corporation’s leadership team capitalizes in over 30 years of expertise in government and commercial sectors and is one of the fastest growing Services firms in the DC Metro Area. Our goal is to develop strong relationships with our partners to understand and exceed the needs of their unique environments.Company DescriptionAgensys Corporation is a small business IT Services firm headquartered in Loudoun County, Virginia. Our proven methodologies allow us to identify, attract and retain the highest quality of IT professionals. Agensys Corporation’s leadership team capitalizes in over 30 years of expertise in government and commercial sectors and is one of the fastest growing Services firms in the DC Metro Area. Our goal is to develop strong relationships with our partners to understand and exceed the needs of their unique environments.

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