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Billing Specialist/Administrative Assistant

2 months ago

Plano, United States Logitrac, LLC Full time $20 - $24
Job DescriptionJob Description

Full job description

Logitrac, LLC has an immediate opening for a billing specialist / bookkeeper. Will be responsible for all billing and collections. Must be able to keep up with filing, AP, AR and emails. Must be proficient in Microsoft Office applications and have experience with QuickBooks software. Must be organized, able to multi-task, pay attention to detail & be a self-starter. Good pay with health & dental insurance available.

Summary
The Billing Specialist/Bookkeeper Assistant position requires a detail-oriented individual with strong computer skills, customer service experience, and organizational abilities. Proficiency in Microsoft Office and QuickBooks is essential for this role. The ideal candidate will also possess excellent phone etiquette, typing skills, and the ability to manage multiple tasks efficiently.

 

Essential Duties & Responsibilities:

  • Provide and/or facilitate accurate reports and analysis on financial data and metrics such as cash forecasting, sales statistic information, and monthly net sales reports
  • Collaborate with leadership to build and implement client billing processes
  • Address and correct any discrepancies in accounts or billings with the accounts receivable team
  • Ensure manual AR billing and receivables are accurate and processed timely
  • Review write-offs for billing errors
  • Research and reconcile customer inquiries
  • Organize meetings to communicate information and guidance from company leadership and to review policies, procedures, and best practices
  • Assist in closing process as requested by management
  • Assist in the year-end audit
  • Assist with resolution of past due Accounts Receivable to include updating of aging reports, documentation of contact, reconciliation of overage/shortage and support in collection efforts of the operations department
  • Manage and assist with daily client billing functions such as system reconciliations, manage third party system uploads, research invoice rejections and client team follow up for resolution
  • Assist with and review preparation of monthly journal entries and general ledger reconciliations related to billing and AR
  • Manage cash application process including application of credits or unallocated cash to customer invoices
  • Review reconciliations of daily batch postings to actual entries in order to identify and reconcile any discrepancies
  • Identify, research and ensure timely processing of payments, errors and corrections
  • Provide various ad hoc reports
  • Recruit, interview, hire, and train new staff in the department

 

Qualifications


- Proficient in Microsoft Office suite, particularly Excel and Word

- Strong organizational skills with attention to detail

- Experience in QuickBooks for billing and bookkeeper tasks

- Excellent customer service and phone etiquette

- Ability to multitask in a fast-paced environment

- Bilingual in English and Spanish is a plus

- Prior experience in administrative support or billing roles

 

 

Job Type: Full-time

Pay: $20.00 - $24.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off

Schedule:

  • Monday to Friday

 

Education:

  • High school or equivalent (Required)

Experience:

  • Microsoft Office: 3 years (Required)
  • Accounting: 3 years (Required)
  • Billing: 3 years (Required)
  • Quickbooks: 3 years (Required)
  • Texas lien laws & notices: 3 years (Required)

Work Location: In person