Assistant Payroll Coordinator

Job DescriptionJob DescriptionDetails:

Posted: February 28, 2024
Level: Administrator III (SUOAF)
Hours: Full-time, 35 hours per week
Closing Date: The committee will begin review of applications immediately. Applications will be accepted until the position is filled with materials submitted by 5:00pm (EST) Wednesday, March 13, 2024, receiving priority consideration. 

Location:

CSCU System Office
61 Woodland Street Hartford, CT 06105 
**This position is hybrid**
For more information, please click on the above link to be directed to the CSCU System Office website.

Connecticut State Colleges & Universities Mission:

The Connecticut State Colleges & Universities (CSCU) contribute to the creation of knowledge and the economic growth of the state of Connecticut by providing affordable, innovative, and rigorous programs. Our learning environments transform students and facilitate an ever-increasing number of individuals to achieve their personal and career goals.

CSCU Vision:

The Connecticut State Colleges and Universities will build on its long and successful history by working collectively - within and across institutions - and by engaging external partners to increase the number of students pursuing and completing personally and professionally rewarding certificate and degree programs, improving their social mobility, and helping the state to meet its current and future workforce demands.

CSCU Equity Statement:

The Connecticut State Colleges and Universities commits to bold and disruptive change by actively identifying, naming, and dismantling structural racism, systemic poverty, and other barriers; establishing equitable and anti-racist policies and practices; and empowering students, faculty, staff, and administrators to advance racial, social, and economic justice. Our core collective responsibility is to continuously assess practices and policies and transform the world we live in by eliminating inequities.

Anticipated Start Date: 

May 2024

Position Summary:

Under supervision of the Payroll Coordinator, the Assistant Payroll Coordinator provides staff training and assists with all aspects of Payroll. The Assistant Payroll Coordinator will also help to ensure a successful Shared Service model for Payroll is implemented and maintained in support of the One-College System consisting of twelve (12) campus locations. 

Example of Job Duties:

• Provides staff training and assists in oversight of the Payroll area. 
• Responsible for verifying and correcting input/output data into the Human Resources/Payroll System. 
• Assists the Payroll Coordinator in running and checking the processes required to electronically transmit the CSCU's payroll to Central Payroll at the State Comptroller's Office. 
• Develops and guides staff procedures to ensure the accurate and efficient calculation and recording of student payroll, lecturer's payroll; shift and overtime differentials; honorarium and grant payments; retirement, retroactive and other non-regular pay; tax shelter, credit union, health and other deductions; worker's compensation claims; medical certificates; and garnishments. 
• Accesses the Payroll and Human Resources modules using database query languages to generate ad hoc reports and extracts of personal service information for One-College and System Office reporting and management requirements. 
• Collaborates closely with the CSCU's Human Resource Department, fiscal officers, various State agencies and the Board of Regents; recommends and helps develop improvements to optimize payroll services to the One-College and System Office. 
• Responsible for ongoing interpretation of policy, creates procedures, processes monthly accrual, and maintains sick leave balances as it relates to Public act 11-52. 
• Responsible for accurately interpreting financial/accounting transactions as it relates to payroll for the purpose of reclassifying various payroll accounts; reconciles Core and Banner payroll systems; reconciles the financial feed journal entry; and researches and reclassifies suspense account. 
• Perform other related duties which do not alter the basic level of responsibility of the position.

This posting includes qualifications, experience and skills but is not limited to the full duties and responsibilities that is stated within the Collective Bargaining Agreement.

Incumbents must possess proven ability to effectively work with a culturally, linguistically, and ethnically diverse faculty, staff, and student. They are expected to have excellent oral and written communication skills along with strong Information technology literacy skills such as Microsoft Office (Word, Excel, Outlook, Teams etc.)

Minimum Qualifications:

Bachelor's degree in accounting, finance, or business administration required. Three (3) years progressive experience in Payroll with a minimum of three (3) years of progressively more responsible experience in the development and implementation of effective computerized payroll, fiscal and administrative systems. 

Incumbents are required to have demonstrated advanced knowledge and abilities in the following: 

• Ability to prepare and interpret analytical reports using tools such as the Microsoft Office Suite and other PC based reporting packages. 
• Excellent communication and interpersonal skills.

Substitutions Allowed:

Applicants who do not meet the minimum qualifications as stated are encouraged to put in writing precisely how their background and experience have prepared them for the responsibilities of this position and by providing appropriate references. Exceptions to the degree requirements may be made for compelling reasons.

Preferred Qualifications:

• State payroll experience preferred. 

Starting Salary:

Anticipated Salary; $66,669 approximate annual plus excellent State of CT medical insurance, retirement, and related fringe benefits. 

We offer a comprehensive benefits package to help you stay well, protect yourself and your family, and plan for a secure future. Benefits include generous leave policies; several retirement plans; and many choices for comprehensive health insurance. You also have access to many additional benefits to save for retirement, protect your family & more with supplemental benefits. Tuition reimbursement may apply if applicable. 

Application Instructions:

To apply you must submit a cover letter and resume. The cover letter may be entered as text in the corresponding box, or it can be uploaded as a combined file with the resume.

Incomplete applications or those submitted after the closing date will not be considered and links to other sources to view resumes are not acceptable.

Selection Procedure:

Following the closing date, application materials will be evaluated by a selection committee. Candidates selected for further consideration will be limited to those applicants who are best qualified based on the minimum and preferred qualifications and who have submitted all the required documents by the closing date and time listed on the job announcement. Candidates who have been selected and approved to Interview will be contacted, and finalists will be recommended for further consideration by the Hiring Manager for final selection and recommendation for employment. 

Background Screening:

All employment, if offered, is contingent upon proof of citizenship or employability under the requirement of the Immigration and Control Act (IRCA) and the successful passing of a background check. CSCU is committed to providing a safe campus community. Background investigations include reference checks, a criminal history record check and, when appropriate, a financial (credit) report or driving history check.

Continuing Notice of Nondiscrimination

CSCU does not discriminate on the basis of race, color, religious creed, age, gender, gender identity or expression, national origin, marital status, ancestry, present or past history of mental disorder, learning disability or physical disability, veteran status, sexual orientation, genetic information or criminal record. The following persons have been designated to handle inquiries regarding the non-discrimination policies: John-Paul Chaisson-Cardenas, PhD, MSW, Vice-president of Diversity, Equity, and Inclusion, (jchaisson-cardenas@commnet.edu).

CSCU IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER, M/F

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