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Kitchen Administrative Assistant

1 month ago

Costa Mesa, United States 24 Carrots Catering and Events Full time
Job DescriptionJob Description

GENERAL PURPOSE OF JOB

Assist the Executive Chef and Purchasing Manager in general day-to-day office administrative duties to ensure information is properly and accurately distributed across the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  1. Uphold the high standards of 24 Carrots’ handbook and policies
  2. Assist Executive Chef, along with the Purchasing Manager in all aspects of daily operations, as well as other managers as needed
  3. Maintain, correct, and confirm daily kitchen payroll
  4. Responsible for ensuring all kitchen employees’ time sheets are filled out accurately, and that all mandatory breaks are taken
  5. Assist in inventory input with purchasing manager
  6. Assist with Health Department inspections, maintenance reports, and follow-ups as needed
  7. Field and respond to all department inquiries in a timely manner
  8. Update and maintain financial boards
  9. Assist in processing finalized BEO’S with Executive Chef and Purchaser
  10. Update and distribute BEO’s and printed materials to all areas in the kitchen department
  11. Print out, organize, and distribute all event sheets to the different departments in the kitchen
  12. Monitor and maintain any company programs
  13. Coordinate, compile and maintain records of staff
  14. Coordinating and Schedule meetings, appointments, and applicable arrangements for managers
  15. Assist in onboarding procedures for new culinary staff
  16. Ability to coordinate and communicate effectively with all levels of the organization
  17. Strong attention to detail
  18. Excellent verbal and written communication skills.
  19. Experience conducting research
  20. Ability to multitask in a fast-paced environment
  21. Demonstrate meticulous organization and time management skills
  22. Capability to work in a diverse environment
  23. Proficiency in MS Word, Excel and Outlook
  24. Manage, read, and understand all banquet event order sheets

SUPERVISORY RESPONSIBILITIES

Light management of proper time keeping policies and procedures per the 24 Carrots Handbook.  No direct management responsibilities.   

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  1. Professional, enthusiastic, responsible, and dependable team player
  2. High level of personal hygiene
  3. Good organizational and management skills
  4. Ability to work well under pressure
  5. Superior oral and written communication skills
  6. Ability to quickly identify and resolve problems
  7. Meticulously detail‐oriented
  8. Strong computer skills
  9. Readily available and approachable for all guests while providing excellent guest service
  10. Self‐motivated, takes initiative and willing to acquire new skills
  11. Willingness to work in a collaborative environment with co‐workers from diverse technical backgrounds
  12. Strong logic and reasoning skills to identify strengths and weakness of alternative solutions and approaches to issues as they arise
  13. Must possess a current California Food Handler’s card.
  14. Understands, believes in, and drives the core values of 24 Carrots: Dedication, Trustworthiness, Service Excellence, and Collaboration. 

EDUCATION AND/OR EXPERIENCE

  1. Minimum 2 years of experience in office administration
  2. Must be Proficient in MS Word, Excel, and Outlook

LANGUAGE SKILLS

  1. Ability to read, analyze, and interpret documents
  2. Fluent in Spanish is required.