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Administrative Assistant
2 months ago
This is a full-time hourly position, approximately 35 - 40 hours per week. The Administrative Assistant position will have a hybrid work arrangement, 2 days per week in the office (Mondays and Tuesdays), and 3 days per week working from home. The schedule for this position will align with business hours, 8:30am – 5:00pm Monday through Friday.
Some of the key responsibilities of the Administrative Assistant include assisting and supporting client projects, marketing, office management and financial tasks:
- HR Assistant Support - helps to create, organize, and format Employee Handbook using the ATHR Handbook Checklist and Template
- HR Assistant Support - helps to proofread and review HR Audit Checklists and create HR Audit To-Do list
- Front Desk Receptionist Support - Answering phones, collecting and processing mail, greeting visitors, etc.
- ATHR Merchandise – Order and create new merchandising products such as cups, pens, etc.
- Event Management – Plan and organize ATHR webinars, seminars, and other presentations.
- Consultant Support – Assist in the creation, formatting, and proofreading of new ATHR templates and documents.
- Supply Management – Order and maintain office supplies, as delegated by the Office Manager.
- Tech Support – Provide technical support to owner and consultants.
- Property Management – Communicate with the Property Manager regarding facility maintenance.
- Purchasing – Order Office supplies as well as food and beverages for when clients are in the office.
- Research – Find new web tools to facilitate storage and authorized access of client information, tools, and ATHR intellectual property.
- Update the ATHR website and social media sites to keep clients and potential clients informed of upcoming events and available services.
- Process invoice payments and support the Office Manager with Accounts Payable
- Prepare External Newsletters
- Create PowerPoint by formatting slides supplied by the presenter.
- Other duties as assigned.
We are looking for an Administrative Assistant who has:
- High school diploma; Associate degree preferred.
- One to three years of general office administrative experience.
- One to two years of HR Administrative experience preferred.
- Knowledge of human resources policies and procedures in a variety of human resources disciplines.
- Working experience in administrative functions, including phones, files, reports, correspondence, presentations, etc.
- Proficient with Microsoft Office Suite required; experience using an HRIS preferred.
- Strong verbal and written communication skills, with the ability to make presentations and interact with employees and managers at all levels.
- Detail oriented with the ability to handle multiple responsibilities and priorities while meeting deadlines.
- Excellent customer service skills.
Compensation:
- $19.88 - $29.82 per hour DOE
Excellent Benefits:
- Medical, Dental and Vision Benefits
- Supplemental insurance including Life and AD&D
- Simple IRA with company match
- 40 hours of Vacation Pay (based on working 40 hours a week/2080 hours per year)
- PSSL in accordance with WA state law
- 8 Paid Holidays (pay based on the average hours worked)
- Professional membership reimbursement
- 20+ hours per year of Training Pay for continuing education (based on the average hours worked
- Anniversary pay (based on the average hours worked)
- 4+ hours per year of Community service pay (based on the average hours worked)
- 12 Hours of Networking Pay
Diversity, Equity and Inclusion (DEI) is embedded in the core values at All Things HR, LLC and is at the foundation of how we operate. We are dedicated and focused on building and sustaining a diverse, equitable and inclusive working environment for all staff and clients - regardless of race, gender, socioeconomic status, religion, sexual orientation, experiences, and the many additional unique characteristics. We believe every member on our team and within our client base, is valuable and should be seen, heard, and respected for what they bring to the table.
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