Administrative Assistant

2 months ago

Lynnwood, United States All Things HR Full time
Job DescriptionJob Description

All Things HR, LLC, an outsourced human resource management firm, is seeking a dynamic and high-performing Administrative Assistant to join our team  As part of our growing company, you will provide administrative and human resources operational support primarily to clients and ATHR consultants. The Administrative Assistant will assist with key activities, including recruiting, onboarding, payroll and benefits administration, compensation, safety and risk management, communication, and other functional areas as assigned.

This is a full-time hourly position, approximately 35 - 40 hours per week. The Administrative Assistant position will have a hybrid work arrangement, 2 days per week in the office (Mondays and Tuesdays), and 3 days per week working from home.  The schedule for this position will align with business hours, 8:30am – 5:00pm Monday through Friday.

 

Some of the key responsibilities of the Administrative Assistant include assisting and supporting client projects, marketing, office management and financial tasks:

  • HR Assistant Support - helps to create, organize, and format Employee Handbook using the ATHR Handbook Checklist and Template
  • HR Assistant Support - helps to proofread and review HR Audit Checklists and create HR Audit To-Do list
  • Front Desk Receptionist Support - Answering phones, collecting and processing mail, greeting visitors, etc.
  • ATHR Merchandise – Order and create new merchandising products such as cups, pens, etc.
  • Event Management – Plan and organize ATHR webinars, seminars, and other presentations.
  • Consultant Support – Assist in the creation, formatting, and proofreading of new ATHR templates and documents.
  • Supply Management – Order and maintain office supplies, as delegated by the Office Manager.
  • Tech Support – Provide technical support to owner and consultants.
  • Property Management – Communicate with the Property Manager regarding facility maintenance.
  • Purchasing – Order Office supplies as well as food and beverages for when clients are in the office.
  • Research – Find new web tools to facilitate storage and authorized access of client information, tools, and ATHR intellectual property.
  • Update the ATHR website and social media sites to keep clients and potential clients informed of upcoming events and available services.
  • Process invoice payments and support the Office Manager with Accounts Payable
  • Prepare External Newsletters
  • Create PowerPoint by formatting slides supplied by the presenter.
  • Other duties as assigned.

We are looking for an Administrative Assistant who has:

  • High school diploma; Associate degree preferred.
  • One to three years of general office administrative experience.
  • One to two years of HR Administrative experience preferred.
  • Knowledge of human resources policies and procedures in a variety of human resources disciplines.
  • Working experience in administrative functions, including phones, files, reports, correspondence, presentations, etc.
  • Proficient with Microsoft Office Suite required; experience using an HRIS preferred.
  • Strong verbal and written communication skills, with the ability to make presentations and interact with employees and managers at all levels.
  • Detail oriented with the ability to handle multiple responsibilities and priorities while meeting deadlines.
  • Excellent customer service skills.

Compensation:

  • $19.88 - $29.82 per hour DOE

Excellent Benefits:

  • Medical, Dental and Vision Benefits
  • Supplemental insurance including Life and AD&D
  • Simple IRA with company match
  • 40 hours of Vacation Pay (based on working 40 hours a week/2080 hours per year)
  • PSSL in accordance with WA state law
  • 8 Paid Holidays (pay based on the average hours worked)
  • Professional membership reimbursement
  • 20+ hours per year of Training Pay for continuing education (based on the average hours worked
  • Anniversary pay (based on the average hours worked)
  • 4+ hours per year of Community service pay (based on the average hours worked)
  • 12 Hours of Networking Pay

 

Diversity, Equity and Inclusion (DEI) is embedded in the core values at All Things HR, LLC and is at the foundation of how we operate. We are dedicated and focused on building and sustaining a diverse, equitable and inclusive working environment for all staff and clients - regardless of race, gender, socioeconomic status, religion, sexual orientation, experiences, and the many additional unique characteristics. We believe every member on our team and within our client base, is valuable and should be seen, heard, and respected for what they bring to the table.

  • Administrative Assistant

    4 days ago

    Lynnwood, United States All Things HR LLC Full time

    All Things HR, LLC, an outsourced human resource management firm, is seeking a dynamic and high-performing Administrative Assistant to join our team! As part of our growing company, you will provide administrative and human resources operational support primarily to clients and ATHR consultants. The Administrative Assistant will assist with key activities,...

  • Administrative Assistant

    2 months ago

    Lynnwood, United States All Things HR, LLC Full time

    Job DescriptionJob DescriptionAll Things HR, LLC, an outsourced human resource management firm, is seeking a dynamic and high-performing Administrative Assistant to join our team!  As part of our growing company, you will provide administrative and human resources operational support primarily to clients and ATHR consultants. The Administrative Assistant...

  • Administrative Assistant

    3 days ago

    Lynnwood, United States Bartlett Tree Experts Full time

    Overview: Bartlett Tree Experts is looking for an Administrative Assistant to join our team. We are looking for an individual who understands the importance and value of our clients and recognizes the significance of team support! Bartlett Tree Experts is a 100+-year-old scientific tree and shrub care company with over 130 offices in the United States,...

  • Administrative Assistant

    2 months ago

    Lynnwood, United States Korean Women's Association Full time

    Job DescriptionJob DescriptionKorean-Bilingual Lynnwood Home Care Administrative AssistantPurpose of PositionUnder immediate supervision, provides clerical support and other personnel related duties. Interaction with staff, customers and public is an integral part of this position. After initial guidance, employee performs recurring assignments without...

  • Administrative Assistant

    4 weeks ago

    Lynnwood, United States Korean Women's Association Full time

    Job DescriptionJob DescriptionKorean-Bilingual Lynnwood Home Care Administrative AssistantPurpose of PositionUnder immediate supervision, provides clerical support and other personnel related duties. Interaction with staff, customers and public is an integral part of this position. After initial guidance, employee performs recurring assignments without...

  • Medication Administration Specialist

    5 days ago

    Lynnwood, Washington, United States Quail Park Full time

    Job OverviewQuail Park of LynnwoodPosition: Medication Administration Specialist | Med TechAre you passionate about providing care to seniors? We are seeking dedicated individuals to fill the role of Medication Administration Specialist. This position offers a fulfilling opportunity to make a difference in the lives of our residents while enjoying a...

  • Administrative Support Specialist

    6 days ago

    Lynnwood, Washington, United States University Mechanical Contractors, Inc (UMC) Full time

    UMC Position Title: Administrative Support Specialist Position Overview Starting Hourly Rate: $26-$30 DOE Classification: Non-Exempt US Applicants Only General Position Summary : The Administrative Support Specialist plays a crucial role in providing essential administrative assistance to the Service Group. Responsibilities may vary based on daily...

  • Medication Administration Specialist

    5 days ago

    Lynnwood, Washington, United States Quail Park Full time

    Job OverviewQuail Park of LynnwoodPosition: Medication Administration SpecialistAre you looking for a fulfilling career in the healthcare sector? If you have a genuine interest in providing care for seniors, this role may be ideal for you. We are in search of a dedicated Medication Administration Specialist to join our esteemed team. Full-time employees are...

  • Senior Administrative Coordinator

    6 days ago

    Lynnwood, Washington, United States Aston Carter Full time

    Position OverviewAston Carter, a leading corporate talent solutions provider, is seeking a dedicated Senior Administrative Coordinator to provide comprehensive support to the executive leadership. This role is ideal for a proactive individual who thrives in a dynamic environment and is eager to contribute to the success of the organization.Key...

  • Administrative Support Specialist for Service Operations

    5 days ago

    Lynnwood, Washington, United States University Mechanical Contractors, Inc (UMC) Full time

    Position Title: Administrative Support Specialist for Service Operations Starting Hourly Rate: $26-$30 DOE The role provides essential administrative assistance to the Service Division. Responsibilities include maintaining records for backflow testing, updating relevant databases, and ensuring gauge calibration is current. Support the management of customer...

  • Senior Financial Reporting Analyst

    1 month ago

    Lynnwood, United States Expeditors International Full time

    Full-time Company Description “We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder Global supply chain management is what we do, but at the heart of Expeditors you will find professionalism, leadership, and a friendly environment, all of which foster an innovative, customer service-based approach to...

  • Accounting and Office Administration Specialist

    5 days ago

    Lynnwood, Washington, United States Commercial Brokers Association Full time

    Job OverviewPosition Summary: The Accounting and Office Administration Specialist plays a crucial role within the management team, demonstrating self-motivation and attention to detail. This position encompasses the oversight and reconciliation of financial records, membership management, and the administration of office operations.Reporting Structure:...

  • Executive Assistant

    1 month ago

    Lynnwood, United States Aston Carter Full time

    (Job Description) Large mechanical construction contracting company in Lynnwood, WA is currently hiring for an Executive Assistant who will directly support the President of the company. This position is looking for an amazing assistant who will show the leader on what it looks like to give up control, accept help, and utilize the support to the highest...

  • Assistant Manager

    1 month ago

    Lynnwood, United States Sares-Regis Group Full time

    Assistant ManagerUS-WA-LynnwoodJob ID: 2024-4689Type: Regular Full-Timeof Openings: 1Category: Administrative/ClericalAlexan AccessOverviewRental Discount Available! $28-$30/hour!Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily...

  • Marketing Assistant

    2 months ago

    Lynnwood, United States Gencare Inc Full time

    Job DescriptionJob DescriptionDescription:GenCare Lifestyle @ Scriber Gardens in Lynnwood is a Premier Senior Independent, Assisted Living, and Memory Care Community. We have an immediate opening for a Sales and Marketing Assistant. This position is Sunday thru Thursday part timePT Benefits: Paid sick (1 hour for every 40 worked, able to roll over max of 56...

  • ASSISTANT CLINICAL SUPERVISOR(LABA)

    13 hours ago

    Lynnwood, United States SpringHealth Behavioral Health and Integrated Care Full time

    Our Company:SpringHealth Behavioral Health and Integrated CareOverview:LABA for the Lynnwood clinic.We offer Part-time or full-time hoursOur therapy team executes customized treatment plans that deliver real results and exceed patients' expectations. If you're motivated to give our clients a more positive quality of life we encourage you to apply...

  • Assistant Bakery Manager

    3 months ago

    Lynnwood, United States Nothing Bundt Cakes - LynnwoodShoreline Full time

    Job DescriptionJob DescriptionAt Nothing Bundt Cakes, the Assistant Bakery Manager keeps the atmosphere upbeat and the sweets coming. Every day is delicious and satisfying. And as part of this successful and growing brand, there is no shortage of opportunities for promotion. But personal growth and bringing joy to people every day are just a couple of perks...

  • Office Support Specialist

    5 days ago

    Lynnwood, Washington, United States Homewatch CareGivers Full time

    Seeking a Dedicated Administrative Assistant for Homewatch CareGiversAt Homewatch CareGivers, we pride ourselves on being a premier provider in the home care industry, with over two decades of expertise. We recognize the essential role our administrative staff plays in enhancing the lives of our clients.Opportunities for both full-time and part-time roles,...

  • Nurse Practitioner

    3 weeks ago

    Lynnwood, United States DispatchHealth Management Full time

    How You'll Make an Impact: $10,000 sign-on bonus We are hiring Nurse Practitioners and Physician Assistants with acute care experience in ER, Urgent Care, or Internal Medicine to join our growing team serving the Seattle community. Our Advanced Practice Providers team with DHMTs (Medical Technicians) and are equipped with everything needed to treat common...

  • Nurse Practitioner

    3 months ago

    Lynnwood, United States DispatchHealth Management Full time

    How You'll Make an Impact: $10,000 sign-on bonusWe are hiring Nurse Practitioners and Physician Assistants with acute care experience in ER, Urgent Care, or Internal Medicine to join our growing team serving the Seattle community. Our Advanced Practice Providers team with DHMTs (Medical Technicians) and are equipped with everything needed to treat common to...