Estimation Executive Assistant
7 days ago
ESTIMATION EXECUTIVE ASSISTANT
JOB DESCRIPTION
Job Responsibilities include but are not limited to:
- Coordinating meetings, lunches, schedules and travel booking needs for each department manager within the Estimation dept.
- Monitor progress of current projects, share key details, updates and on target or delays on scheduled items
- Address client emails, filter and distribute to needed parties
- Maintain Estimation Meeting spreadsheet, deadlines and share conflicts
- Process expense report for managers
- Follow Ups from Meetings
- Combined notes from the team and Estimation Manager
- Share Action Items with deadlines and distribute
- Collaborate with key stakeholders and team members for follow through of project completion
- Create internal department procedures for better process flow and coordination
- Other duties as assigned
Knowledge:
- Associate or bachelor’s degree preferred
Work Experience:
- Project Coordinator experience preferred
- Executive Administrative experience is preferred
- Previous project software experience welcomed: Procore, project dashboards like Power BI or project scheduling tools
Skills and Competencies:
- Excellent written, verbal and presentation skills
- Detail oriented with excellent organization skills
- Proficient in working with Microsoft Office Products including Word and Excel
- Must be able to learn internal systems: Procore, Sage and CRM
- Proficient in PDF creation
- Must have valid state driver's license and good driving record
Work Availability:
- Must be able to travel overnight on occasion as needed for internal or customer meetings. Travel expectations are less than 10%.
- Must maintain regular and acceptable attendance at such level as is determined by management
- Must be available and willing to work after standard hours and/or weekends as the employer determines are necessary or desirable to meet its business needs
Physical Requirements
- In office setting, including sitting, some bending, some lifting, walking and viewing
- Personal vehicle used for offsite meetings, events and meal pick up on occasion
ACKNOWLEDGEMENT:
The Employee is expected to comply with and support the enforcement of Allied Fire Protections policies, applicable regulatory and statutory requirements.
I have read and understand this explanation and job description.
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