Administrative Associate

3 weeks ago


Compton, United States DR DETAIL SERVICES INC Full time
Job DescriptionJob DescriptionJob DescriptionThe Administrative Assistant reports directly to the Office Manager.
Dr. Detail Services Inc. is seeking an Accounts Receivable & Administrative team member to provide accounting and administrative services in the Compton office.

Responsibilities Include but not limited to: Generate invoices after ensuring customers orders & invoices are properly coded.Process accounts and incoming payments in compliance with financial policies and proceduresPerform day-to-day financial transactionsFacilitate receipt of payments due by sending reminders and contacting clients in a professional mannerGenerate reportsPerform general administrative duties such as providing administrative support to ensure efficient operation of the office. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.Answers phone calls, schedules meetings and supports visitors.Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.Exhibits polite and professional communication via phone, e-mail, and mail.Supports team and Leadership by performing tasks related to organization and strong communication.Ensures operation of office equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment and techniques.Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.Contributes to team effort by accomplishing related results as needed.Assist HR with onboarding and timesheet verification.Train and learn how to provide basic reports.

Skills and Qualifications:Proven experience in Accounts ReceivableSolid understanding of basic accounting principlesCustomer service orientationFlexibility and willingness to contribute in any area neededProfessional communicationData entry skills along with a knack for numbersProficiency in MS OfficeHigh degree of accuracy and attention to detailReporting SkillsAdministrative Writing SkillsMicrosoft Office SkillsManaging ProcessesOrganizationAnalyzing InformationProfessionalismProblem SolvingSupply ManagementInventory ControlVerbal Communication

Experience Accounts Receivable: Preferred



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