Administrative Assistant

2 weeks ago

West Palm Beach, United States Epic Forensics & Engineering, Inc. Full time
Job DescriptionJob Description

We are seeking a Administrative Assistant to join our team You will provide high-level administrative support and be responsible for the general operation of our office.

This assistant will provide high-level administrative support to our Engineers and other senior and junior-level employees. Bi-lingual English/ Spanish a plus but not required.

Responsibilities:

  • Greet and welcome guests as soon as they arrive at the office.
  • Direct visitors to the appropriate person and office.
  • Answering incoming phone calls.
  • Inventory of office supplies and equipment and maintaining proper stock levels.
  • Perform cleaning duties in the offices as needed.
  • Producing reports, composing correspondence, and drafting new contracts.
  • Creating presentations and other management-level reports.
  • Support Senior Staff by scheduling meetings, taking minutes, and documenting actions to be taken.
  • Work independently, coordinating communications, including collaboration with the HR Director for any internal communications and events.
  • Arrange all logistics for business and personal travel, including private planes, hotels, cars, dining, activities, itineraries as needed.
  • Coordinate and manage a business calendar and contact directory utilizing outlook.
  • Prepare a variety of written and printed materials, including emails, correspondence, and documents. Proofread and edit correspondence, prepares meeting minutes, publications, and presentations.
  • Perform miscellaneous duties and projects, including personal errands as needed.
  • Manages the day-to-day senior and junior staff calendars, including making appointments and prioritizing the most sensitive matters.
  • Schedules, travel, meetings, appointments, deadlines, and project/program schedules. Coordinates and
    Maintains department meeting calendar and other assigned meetings.

​Qualifications:

  • Flexible work schedule.
  • Must be a self-starter who works effectively with minimal supervision.
  • Excellent verbal and written communication skills.
  • Excellent organizational skills and attention to detail with the ability to multitask.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Ability to function well in a high-paced and, at times, stressful environment.
  • Strong interpersonal skills.
  • Strong problem solving and decision-making skills
  • Extensive knowledge of office administration, clerical procedures, and recordkeeping systems.
  • Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.
  • Previous experience as an executive secretary, administrative assistant, or in other related fields
  • Strong organizational skills
  • Ability to prioritize and multitask
  • Strong attention to detail

Education and Experience:

  • High school diploma required; Bachelor's degree in Business Administration or related field preferred.
  • At least two years of related experience required.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift to 15 pounds at times.
  • Must have own, reliable transportation. (Some local travel necessary)

Benefit Conditions:

  • Only full-time employees eligible

We Offer: Medical, Dental, Vision

Paid Time Off, and Paid holidays

 

 

Company DescriptionEpic Forensics and Engineering, Inc. is a full-service engineering firm based out of West Palm Beach, Florida. The main focus of the firm is to provide expert engineering representation, be it forensic investigation design or construction, for a vast realm of clients, both in the public and private sectors. Epic helps developers, community associations, insurance companies, and attorneys nationwide determine the facts when faced with building systems malfunctions, structural defects, wind/water damage, or maintenance and code compliance issues.

Epic has established a prestigious representation within Palm Beach, Broward, and Miami-Dade counties for its'​ knowledge, professionalism and execution during a condominium turnover process mandated by Florida Statute 558, outlining construction defects.

At its core, Epic exudes the entrepreneurial spirit in all facets of the firm. This mentality coupled with the unmatched devotion to each project, has led to success, and more importantly, trust, of our Clients and the overall firm.Company DescriptionEpic Forensics and Engineering, Inc. is a full-service engineering firm based out of West Palm Beach, Florida. The main focus of the firm is to provide expert engineering representation, be it forensic investigation design or construction, for a vast realm of clients, both in the public and private sectors. Epic helps developers, community associations, insurance companies, and attorneys nationwide determine the facts when faced with building systems malfunctions, structural defects, wind/water damage, or maintenance and code compliance issues.\r
\r
Epic has established a prestigious representation within Palm Beach, Broward, and Miami-Dade counties for its'​ knowledge, professionalism and execution during a condominium turnover process mandated by Florida Statute 558, outlining construction defects. \r
\r
At its core, Epic exudes the entrepreneurial spirit in all facets of the firm. This mentality coupled with the unmatched devotion to each project, has led to success, and more importantly, trust, of our Clients and the overall firm.

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