Assistant Property Manager

2 weeks ago

Springfield, United States Springfield 155, LLC Full time
Job DescriptionJob Description

Job Description Summary

Responsible to work with the Real Estate Manager or higher staff in managing all aspects of a single property class A office building including marketing, operations, and financial activities in accordance with the Lease agreements and company policies

 

Responsibilities

·         Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar, and scheduling, meeting coordination, filing, and copying, etc.

·         Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards.

·         Review and recommend approvals to higher staff for accurate payment of vendor invoices on behalf of the property owner.

·         Coordinates tenant events and appreciation.  Assists with publication and distribution of tenant newsletter.

·         Assists with the preparation of accurate tenant billings.

·         Assists in coordinating tenant move-ins and move-outs, and "walks-through" spaces with tenants and tenant improvement department.

·         Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.  Complies with bid process guidelines.  Assist with preparations of monthly and quarterly management reports.

·         Provides formal supervision to individual employees within single functional or operational area.  Recommends staff recruitment, selection, promotion, advancement, corrective action, and termination.  Plans and monitors appropriate staffing levels and utilization of labor, including overtime.  Prepares and delivers performance appraisal for staff.  Mentors and coaches team members to further develop competencies.  Leads by example and models behaviors that are consistent with the company's values.

Requirements and Qualifications

·         Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.

·         Ability to comprehend, analyze, and interpret documents. Ability to solve problems involving several options in situations. Requires intermediate analytical and quantitative skills.

·         Intermediate to advanced skills with Microsoft Office Suite

·         Knowledge of budgeting, interpreting lease language, and building operations

·         Critical thinking skills and ability to handle multiple tasks concurrently a must

·         Ability to work independently with limited supervision and as a productive member of a team

·         Strong oral and written skills with the ability to communicate effectively with coworkers, tenants, and vendors

·         Ability to demonstrate exemplary tenant relations and provide excellent customer service

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