AP/AR Supervisor

4 weeks ago

Morristown, United States StaffSource, LLC Full time $60,000 - $80,000
Job DescriptionJob Description

Overview:

The A/P & A/R Supervisor oversees the daily operations of Accounts Payable (A/P) and Accounts Receivable (A/R) teams, ensuring smooth processes and serving as a backup for these functions. This role also involves maintaining vendor records, developing process improvements, and supporting the Senior Accountant with month-end and year-end tasks.

Key Responsibilities:

- Accounts Payable:

  • Lead and implement ACH payment processes.
  • Develop policies and procedures for ACH payments.
  • Maintain the vendor master file and ensure accurate vendor data.
  • Assist with invoice processing, including miscellaneous expenses.
  • Prepare month-end expense accruals and goods in transit inventory accruals.
  • Provide backup support to the Senior Accounts Payable Specialist.
  • Review and approve daily invoices and oversee weekly check runs.
  • Reconcile intercompany invoices and balance sheet accounts monthly.

- Accounts Receivable:

  • Manage year-end invoice accruals and support year-end audits.
  • Develop and maintain the company contract tracking sheet.

- Fixed Assets:

  • Maintain records of fixed asset purchase orders and requisitions.
  • Input fixed asset invoices into the A/P system.
  • Assist with year-end 1099 tax forms preparation.

- General:

  • Manage record retention and updates to travel policies.
  • Assist in developing an electronic filing system for documents.

 

Qualifications:

- Associate’s degree in Accounting or Business Administration required; Bachelor’s degree preferred.

- 5-10 years of accounting experience, preferably in manufacturing.

- Required experience in A/P and A/R, with a strong background in ACH implementation.

-Management experience required

- Proficient in computerized accounting systems, preferably AS400.

- Excellent written and oral communication skills.

- Advanced proficiency in Microsoft Excel and other Microsoft applications.

- Prior supervisory experience is essential.

- Strong organizational skills.

 

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