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Legal Secretary

5 months ago

New Orleans, United States Lobman Carnahan Full time
Job DescriptionJob Description

A New Orleans litigation law firm is seeking an experienced Legal Assistant/Legal Secretary to undertake a variety of administrative and clerical tasks, while working under a team of defense-oriented attorneys. The ideal candidate has excellent communication and typing skills, is able to multitask in a fast-paced litigation environment, and capable of managing technical office software and equipment. experience at scheduling and drafting notices of subpoenas and depositions is a plus. This position requires a team-oriented individual, who can produce timely, consistent work product under the highest standards. *Insurance Defense experience a plus.

The position is full time—Monday through Friday from 8:30 a.m. until 4:30 p.m, though occasionally you will be expected to work later if necessary. The law firm is an equal opportunity employer. Position offers medical, dental, and vision benefits.

Responsibilities:

  • Timely typing and transcription for a team of three to four attorneys.
  • Communicate effectively with managing attorneys, clients, and staff.
  • Provide support to a team of attorneys.
  • Answer phone calls, take notes/messages and redirect phone calls when necessary.
  • Maintain electronic and physical documents of case files within a shared network database.
  • Transcribe dictation into correspondence, legal documents, pleadings and reports.
  • Maintain and update inventories of contact details, file details, and other relevant case file information.
  • Drafting, proofreading, and preparation for review documentation, including but not limited to: correspondence, legal documents, legal briefs, pleadings, motions, and discovery, various records, and reports.
  • Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders.
  • Preparation and organization of physical and electronic case files.
  • Record and store client information.
  • Other support to attorneys including time entry and billing, scheduling and maintaining calendars, opening and closing files, and other administrative tasks.
  • Preparation of subpoenas, subpoena duces tecums, demands, authorizations, requests for corporate vendors and government agencies.
  • Organization, recordation, payment, and handling of incoming invoices, bills to clients, vendors, and third-party providers.
  • Arranging service of subpoenas and monitoring affidavits of service.
  • Assisting with deposition, motion, mediation, and trial preparations.
  • Conducting telephone conversations with clients, adjusters, court, court reporters, attorneys.
  • Scanning, Faxing, Photocopying and bates-stamping documents.
  • Other clerical and administrative tasks and duties as requested and/or necessary to assist and prepare a team of attorneys for various litigation needs throughout the life of a case.

Skills:

  • Experienced in scheduling and drafting notices of depositions and subpoenas.
  • Experienced in drafting legal documents.
  • Excellent communication and interpersonal skills.
  • Strong typing, spelling, grammar, proofreading, and clerical skills.
  • Microsoft Office, including Outlook, Word, Excel.
  • Outstanding time management and typing skills.
  • Adobe Acrobat and other .pdf editing software and applications.
  • Working knowledge of PACER.
  • Proficient skills in internet research.
  • Proficient skills in social media platforms.

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Paid time off
  • Retirement plan
  • Vision insurance

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • New Orleans, LA 70130: Reliably commute or planning to relocate before starting work (Required)

Experience:

  • Transcription: 1 year (Required)
  • Insurance Defense: 2 years (Preferred)