Accounts Payable Manager

1 month ago

Dallas, United States Thomas Edwards Group Full time
Job DescriptionJob Description

 

9724 Job Description

Established in 1946, our client has developed into one of America's premier Mechanical Construction and Facility Services companies serving clients through the full life-cycle of a facility, to include engineering, construction, operations and maintenance. For 70 years, this employee-owned company has provided innovative services that optimize the performance of world-class mechanical and electrical systems that serve healthcare facilities, hotels, schools, sports arenas, mission critical facilities and industrial complexes and other essential institutions.

Their employees, whom we call “Partners” are the heart of their success and what sets them apart from our competitors. FORTUNE Magazine recognized them as one of the "100 Best Places to Work", "Top 50 Training Organizations" and "Top 30 Companies to Retire From" due to their solid commitment to the personal and professional development of each employee.

ROLE

PLANS, ORGANIZES AND DIRECTS ALL DEPARTMENT ACTIVITIES. DIRECTS WORKFLOW, SUPERVISES, AND DEVELOPS A TEAM OF ACCOUNTS PAYABLE SPECIALISTS THAT ARE RESPONSIBLE FOR THE OVERALL MANAGEMENT OF THE ACCOUNTS PAYABLE PROCESS.

Key responsibilities

  • Manages and supervises Accounts Payable Specialists to provide an efficient team to perform accounts payable functions and related statutory reporting. Supervises the day-to-day operations of accounts payable ensuring work is timely, accurate, and complete.
  • Resolves discrepancies on vendor accounts by interfacing with other departments, vendors or contractors.
  • Ensures proper records are kept of purchases subject to state use tax in preparation for periodic state audits. Coordinates with external auditors in annual and special audit functions.
  • Makes sure payables specialist(s) have obtained EINs or SSN of all vendors so that 1099s can be sent at year-end.
  • Monitors cash flow reports and checks to ensure that all discounts are taken and accurate/timely payments are made. Processes all company payments daily via check or ACH.
  • Prepares guidelines for proper coding of invoices to general ledger expense accounts and updates to inventory records.
  • Supervises matching of invoices with purchase orders and receiving documents.
  • May make hiring, termination, or promotional recommendations. Conducts timely, complete and meaningful performance management conversations while growing employee careers.
  • Maintains records for follow-up on open transactions and requests assistance from supervisors when these transactions are not closed by the due date. Closes Accounts Payable, Inventory, and Travel & Expense modules monthly, including all reports. Investigates unreleased batches and resolves issues.
  • Coordinates with other corporate and financial management staff to assure smooth operations between the financial functions.

Skills and Expectations

7+ YEARS OF EXPERIENCE REQUIRED
MUST HAVE AP SYSTEM EXPERIENCE, AS WELL AS 1099 FILING EXPERIENCE.
BACHELOR’S DEGREE IN ACCOUNTING, FINANCE OR RELATED FIELD IS PREFERRED.
ACCOUNTS PAYABLE CERTIFICATION PREFERRED.
EXCELLENT COACHING, MENTORING AND LEADERSHIP SKILLS.
EXPERIENCE WORKING WITH GENERALLY ACCEPTED ACCOUNTING PRINCIPLES AND ACCOUNTING SOFTWARE.
STRONG ANALYTICAL AND PROBLEM SOLVING SKILLS.
GOOD PLANNING AND ORGANIZATIONAL SKILLS TO BALANCE AND PRIORITIZE WORK.

Company DescriptionThomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.Company DescriptionThomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.

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