Legal Administrative Assistant

3 weeks ago

Pittsburgh, United States Maiello, Brungo & Maiello, LLP Full time
Job DescriptionJob Description

Maiello, Brungo & Maiello, LLP is seeking a qualified applicant to fill the position of Legal Administrative Assistant. The position requires a self-motivated individual to provide support and overall daily management to the Firm's partners and to assist with the Firm's real estate and estate administration (probate) matters.

Essential Duties and Responsibilities:

  • Screen partners’ telephone calls, emails and correspondence; address matters not requiring partners’ attention; refer calls to other attorneys/staff for action; organize meetings and conference calls
  • Will act as liaison between partners and attorneys/staff
  • Handle estate administration files and duties
  • Track correspondence requiring responses and keep partners advised of status and deadlines
  • Respond to clients and provide information to clients as needed as directed by partners
  • Review and proof correspondence and documents
  • Assist partners with composing and transmitting correspondence; redlining and transmitting documents
  • File organization and maintenance
  • Assist partners with transactional closings, meetings, conferences, etc.
  • Coordinate and maintain calendars and task lists for partners
  • Implement and improve administrative processes for more effective workflow
  • Develop file/case management and assignments systems for establishing and tracking deadlines, maintaining communications with staff; send out periodic status reports to clients
  • Assist partners with timekeeping and prebills
  • Provide support and research

Education and Key Job Competencies

  • Two-year degree or equivalent certification
  • Two-years plus working experience as a legal assistant in a law firm or for in-house counsel
  • Experience in transactional and commercial real estate matters preferred
  • Strong planning and organizational skills; Deadline driven; Comfortable in leadership role
  • Ability to adapt to changing priorities and means
  • Ability to work well and effectively both as part of a team and independently
  • Must have excellent O365 skills and experience with all O365 products including Teams, Planner and To-Do

This Job Is Ideal for Someone Who Is:

  • High stress tolerance -- thrives in a high-pressure environment
  • Adaptable/flexible -- enjoys doing work that requires frequent shifts in direction
  • Detail-oriented -- can focus on the details of work while still seeing the bigger picture
Company DescriptionMaiello, Brungo & Maiello, LLP has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.Company DescriptionMaiello, Brungo & Maiello, LLP has been providing public entities, businesses, and individuals with high-quality legal advice for over 50 years. We are a full-service law firm with experienced lawyers and a talented staff who offer client-centered solutions to legal challenges and problems.

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