Legal Administrative Assistant

2 weeks ago

Pittsburgh, United States AMS Staffing, Inc. Full time
Job DescriptionJob Description

Please send resume in WORD format should you be interested in the following Legal Administrative Assistant (Intellectual Property) position with one of our law firm clients in Pittsburgh, PA 15222. This is a full-time, direct-hire position with a salary of $75K/year plus excellent benefits. If you are not interested, please pass along to your colleagues as we do pay referral fees.

Title: Legal Administrative Assistant (Intellectual Property)

Location: Pittsburgh, PA 15222

Term: Full-time, Direct hire

Work Environment: Hybrid

Sponsor/Transfer Visas: NO

Salary: $75K/year plus excellent benefits

If you are a highly talented Legal Administrative Assistant (Intellectual Property), we want to hear from you


This position will be at our clients Pittsburgh office and offers a hybrid remote work opportunity. Will be part of the firms Patent Prosecution group.

Qualifications:

Minimum Requirements:

High school diploma

. 3 years office/administrative experience in a law firm or professional services organization

Experience filing with the USPTO as well as knowledge of USPTO rules and practices, including docketing, public/private PAIR, US Prosecution, and formality requirements

Must be a self-starter

Must be able to work independently and within a team

Strong communication, writing, and organizational skills in order to oversee the docket and keep attorneys and patent agents on track

Strong computer skills, including Microsoft Word, Excel, and Outlook

Proven administrative abilities and excellent judgment

Ability to handle multiple time-sensitive tasks in a fast-paced environment

Punctual


Preferred Requirements:

3 years patent prosecution experience

Knowledge of law firm billing programs (InTapp) and patent docketing software (OP Solutions Pattsy)




What will your day look like?

In this role, you will provide administrative and specialized patent prosecution support to firms Patent Prosecution practice group.

You will work closely within teams consisting of paralegals, patent agents, attorneys, and other business professionals in U.S. and foreign patent prosecution.

As a Legal Administrative Assistant (IP), you will provide direct support to the firms paralegals and will be responsible for tasks including, but not limited to, maintaining confidential case records, opening new matters in the firms document management system, preparing drafts of documents needed to complete the filing of provisional, non-provisional, and PCT applications, drafting email correspondence related to these matters, reviewing newly received Office Actions to identify new references and determine potential cross-citation needs, preparing information disclosure statements and maintaining reference citation charts, and assisting with other non-billable projects as assigned by paralegals, attorneys, or the IP Supervisor.

You will prepare formal documents (such as assignments, declarations, and powers of attorney), work with the paralegal and attorney teams to obtain appropriate signatures, and follow-up as needed.

As a Legal Administrative Assistant (IP), you will play a critical role on our team as you will often be the first person to process incoming correspondence or the first person to draft documents for review by a paralegal.As such, timeliness and promptness are important traits to succeed in this role.

You will be responsible for reviewing and managing the docket for U.S. and foreign deadlines, as well as understanding deadlines and action needed on each file.

You will review files and provide overall support for all aspects of portfolio management for your assigned clients.

You will also retrieve information from USPTO and conduct other internet research, such as obtaining copies of articles or publications from scientific journals for citation purposes.

You are responsible for staying current and compliant with MPEP and CFR rules and administrative changes at the USPTO and adhering to procedures set in place by the IP Supervisor.

While this is primarily a non-billable position, certain tasks may require recording time in the firms timekeeping system. Experience with billing programs such as InTapp is preferred but not required.


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