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Administrative Assistant

1 month ago

Sandy Springs, United States HRE Real Estate Services Inc Full time
Job DescriptionJob Description

COMPANY OVERVIEW  HRE Real Estate is a rapidly growing boutique commercial real estate leasing and property management company.  We lease and manage office buildings and shopping centers throughout the Southeast.   As a growing company, we are constantly pushing the boundaries of what is possible in the commercial real estate industry. With our ownership mentality and attention to detail, our dedicated, forward-thinking team is always on the lookout for new and innovative ways to help our clients achieve their objectives, whether that involves utilizing cutting-edge technology or developing unique strategies tailored to their specific situation to help optimize our properties to return sustainable growth and profit for our clients.  

At the heart of our business is a commitment to excellence in everything we do. From our personalized approach to client service to our dedication to staying on top of the latest industry trends and developments, we strive to exceed our clients' expectations and deliver results that make a real difference.

JOB TITLE   Administrative Assistant and Tenant Events Coordinator - full time                                                                               

LOCATION  Sandy Springs, GA – In office work is required.

COMPENSATION / BENEFITS  Salary up to $50,000, bonus potential, generous paid time off, monthly health care premium allowance, cell phone reimbursement, 401K, employee discount program, a dynamic and supportive work environment, and opportunities for growth and development.

JOB SUMMARY   Are you an organized and detail-oriented professional with a passion for event planning? We're looking for an Administrative Assistant with a knack for coordinating and planning events to join our dynamic team for our newly renovated office building and other properties. As an Administrative Assistant and Event Coordinator, in addition to Administrative assistant duties, you'll leverage your creativity and organizational skills to plan and execute tenant parties, corporate events, and engagements with outside vendors. You'll work closely with our management staff, tenants, and vendors to create unforgettable experiences that make our building the go-to destination for corporate events in the area. If you have a proven track record of event planning, excellent communication skills, and a knack for delivering exceptional customer service, we want you on our close-knit team.

 

ESSENTIAL DUTIES

  • Greet visitors and determine whether they should see specific individuals.
  • Answer phone calls and direct calls to appropriate persons or take messages.
  • Schedule meetings, reserve/setup rooms, prepare agendas, order/serve refreshments as required.
  • Maintain inventory of office and other supplies, prepare lists, place orders, and distribute once arrived.
  • Retrieve, distribute, and send all incoming/outgoing mail and packages.
  • Prepare invoices, reports, memos, letters, and other documents.
  • Respond to tenant emails and voicemails in a timely manner including any requests, complaints, work orders, comments, etc.
  • Prepare and create tenant announcements, newsletters, security matters, memos, and other management-related information.
  • Maintain, update, and distribute tenant and staff directories and changes, including emergency information.
  • Obtain and keep up-to-date certificate of insurance (COI) documents on file for all tenants and vendors.
  • Assist management and security to provide building access for tenants, vendors, and contractors.
  • Conduct quarterly audits of access controls.
  • Assist security with lost & found recovery process, overnight parking notifications, coordinate tenant fob deliveries, and circulate security alerts.
  • Provide administrative support to the President, Leasing, and Property Management teams.
  • Perform other duties as required.

 

TENANT SERVICES DUTIES

·        Fulfill requests for activation and termination of access cards and fitness memberships.

·        Order/maintain all building signage - order door signs/directory strips for new move-ins, etc.

·        Provide information to tenants on how to order mailbox keys, order suite directory signs, confirm the number of keys needed, and order the keys.

·        Assist with preparing new tenant set-up, updating tenant contact lists.

·        Schedule pest control, additional trash, and cleaning services.

·        Coordinate conference room scheduling.

·        Coordinate with security for loading dock access as needed for deliveries, move-in/move-out, special events, holidays, etc.

·        Assist Security with Lost & Found recovery process.

·        Coordinate overnight parking requests.

·        Prepare, maintain, and distribute tenant welcome packages, including handbooks and life safety manuals.

·        Plan and coordinate tenant life safety training, evacuation drills, and other similar meetings and programs for tenants.

 

EVENT DUTIES

·        Plan and execute events that cater to a diverse group of tenants.

·        Develop and maintain relationships with external vendors to offer services and promotions to tenants.

·        Create marketing campaigns and communication strategies to promote upcoming events to tenants.

·        Coordinate and assist with event logistics including setup, catering, audio/visual equipment, security, and cleanup.

·        Plan and coordinate tenant special events, holiday events, parties, welcome lunches, blood drives, food drives, etc.

·        Coordinate tenant participation in recycling and other community programs.

EVENT DUTIES

·        Assist in social media postings.

·        Continually update suite availabilities, stacking plans, property images, signage, etc. on the company website and all broker listing publications.

·        Assist the leasing team in distributing marketing materials to brokers through email blasts.

·        Update and maintain broker contact lists and company contact database.

·        Coordinate and assist with leasing tours.

 

REQUIRED SKILLS

·        Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

·        Superior customer service skills and orientation.

·        Ability to work independently, efficiently, handle pressure, prioritize, and manage multiple tasks simultaneously without supervision.

·        Strong organizational and prioritization skills.

·        Attention to detail with high efficiency and accuracy.

·        Proactive problem-solving abilities.

·        Professional appearance and demeanor.

·        Ability to maintain professionalism under stressful situations.

·        Reliability and punctuality.

·        Friendly, service-oriented, proactive, and team player attitude.

·        Quick understanding of business; strong written/oral communication skills with business acumen.

·        Excellent verbal and written communication with clarity and conciseness.

·        Active listening skills.

·        Acute sense of urgency in solving problems and meeting needs.

·        Demonstrated sound business ethics and confidentiality.

 

EDUCATION AND EXPERIENCE REQUIREMENTS

·        3+ year’s commercial real estate and event coordination experience is preferred

·        High school diploma is required

  • Real estate experience is preferred

WORKING CONDITIONS

·        Work performed in a general office environment. 

 

SCREENING REQUIREMENTS

  • Required to pass a criminal history background check
  • Valid driver’s license


This position description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of HRE Real Estate Services Inc. Since no position description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder’s responsibility.

 

HRE Real Estate Services, Inc. is an Equal Opportunity Employer. Employment opportunities at HRE Real Estate Services, Inc.  are based upon one's qualifications and capabilities to perform the essential functions of a particular job.  All employment opportunities are provided without regard to race, religion, sex, pregnancy, childbirth or related medical conditions, national origin, age, veteran status, disability, genetic information, or any other characteristic protected by law.

 

 

 

 

 

Company DescriptionHRE Real Estate is a rapidly growing boutique commercial real estate leasing and property management company. We lease and manage office buildings and shopping centers throughout the Southeast. As a growing company, we are constantly pushing the boundaries of what is possible in the commercial real estate industry. With our ownership mentality and attention to detail, our dedicated, forward-thinking team are always on the lookout for new and innovative ways to help our clients achieve their objectives, whether that involves utilizing cutting-edge technology or developing unique strategies tailored to their specific situation to help optimize our properties to return sustainable growth and profit for our clients.

At the heart of our business is a commitment to excellence in everything we do. From our personalized approach to client service to our dedication to staying on top of the latest industry trends and developments, we strive to exceed our clients' expectations and deliver results that make a real difference.Company DescriptionHRE Real Estate is a rapidly growing boutique commercial real estate leasing and property management company. We lease and manage office buildings and shopping centers throughout the Southeast. As a growing company, we are constantly pushing the boundaries of what is possible in the commercial real estate industry. With our ownership mentality and attention to detail, our dedicated, forward-thinking team are always on the lookout for new and innovative ways to help our clients achieve their objectives, whether that involves utilizing cutting-edge technology or developing unique strategies tailored to their specific situation to help optimize our properties to return sustainable growth and profit for our clients. \r
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At the heart of our business is a commitment to excellence in everything we do. From our personalized approach to client service to our dedication to staying on top of the latest industry trends and developments, we strive to exceed our clients' expectations and deliver results that make a real difference.