Construction Accountant

3 weeks ago

San Jose, United States De Haro Ramirez Group Full time
Job DescriptionJob Description

Position Overview: The Construction Accountant plays a pivotal role in ensuring accurate and timely financial transactions and administrative support within the construction company. They are responsible for maintaining detailed records, preparing invoices, and coordinating with various stakeholders to facilitate smooth financial transactions. Reporting to the Controller, this position involves overseeing payroll, accounts payable and receivable, billing, and ensuring compliance with regulatory requirements.

Key Responsibilities:

  1. Financial Administration:
    • Perform bookkeeping tasks such as data entry, certified payroll processing, and bank reconciliation.
    • Maintain accurate financial records and organize financial documents.
    • Assist in maintaining general ledger accounts and monthly billing to clients.
  2. Billing and Invoicing:
    • Generate accurate and timely invoices based on contracts and project specifications.
    • Coordinate with project managers, subcontractors, and clients to gather billing information.
    • Reconcile invoices against work completed and materials used, resolving discrepancies promptly.
  3. Payment Processing and Reporting:
    • Monitor payment status and follow up with clients to ensure timely payments.
    • Generate regular reports on billing activities, outstanding balances, and revenue projections.
    • Adhere to financial and regulatory guidelines, ensuring compliance with company policies and industry standards.
  4. Administrative Support:
    • Support the administrative office function by answering phone calls, responding to emails, managing office supplies and handling inquiries.
    • Assist with general office duties such as filing, scanning, and organizing documents.
  5. Payroll Management:
    • Process weekly payroll transactions in accordance with company policies and procedures, ensuring staff receives paychecks on-time.
    • Ensure compliance with state and federal payroll regulations, including Certified Payroll reporting.
    • Verify hours worked, deductions, and withholdings, and initiate direct deposit for employees and works collaboratively with the operations team to resolve payroll issues promptly.

Note: This Job description acts as a guideline, and the actual job duties may include tasks that are not outlined above.

Qualifications:

  • Prior experience in bookkeeping, construction billing, payroll, accounts receivable.
  • Proficiency in accounting software (e.g., Construction Partner, QuickBooks, Sage,), and Microsoft Office Suite (e.g., Excel, Word, Outlook)
  • Strong attention to detail, organizational skills, and ability to prioritize tasks effectively.
  • Excellent written and verbal communication skills.
  • Ability to work independently and collaboratively within a team-oriented environment.
  • Strong numerical and analytical skills with keen attention to detail.
  • Knowledge of construction industry billing practices, contracts, and terminology is advantageous.
  • Familiarity with relevant regulations and compliance standards (e.g., Generally Accepted Accounting Principles, tax regulations) is beneficial.
  • Excellent organizational and time management abilities to meet deadlines.

 

Education and Experience:

  • Associates or Bachelor’s degree in accounting or related field preferred.
  • Four or more years of experience in job costing or construction accounting.
  • Experience reporting union/certified payroll and government filings.

 

Professional Qualifications:

  • Knowledge of payroll regulations including payroll taxes, certified payroll reporting, prevailing and union wages.
  • Knowledge of construction accounting software and databases.

 

Key Success Measures:

·         Timely processing of payroll transactions and invoices.

·         Effective support provided to other staff in the accounting department.

·         No assessed penalties for late payroll tax payments, missed Certified Payroll.

·         100% compliance for Certified Payroll and payroll.

Required Skills:

  • Strong analytical skills and attention to detail.
  • Clear and concise communication abilities.
  • Effective time management and organizational skills.
  • Proficiency in Microsoft Office, including advanced Excel functions including: VLOOKUP, pivot tables and other excel functions.
  • Ability to develop effective relationships with diverse group of people.

Languages:

Fluent in written and spoken English. Bilingual a plus

DHRG is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

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