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Senior Bookkeeper

2 months ago

San Rafael, United States The Helix School Full time
Job DescriptionJob DescriptionSalary: $32-$36


Job Title: Senior Bookkeeper

Status: Full-Time Non-Exempt

Start Date: Immediate

Job Location: San Rafael, CA

Reports to: Director of Finance

Compensation: $32 to $36 per hour; this is a non-exempt role

Benefits: Medical, Dental, Vision, Short- & Long-term Disability, 401K (no matching), Paid Vacation

Website: www.thehelixschool.org


Are you ready to join a team dedicated to making a profound impact on the lives of autistic children in the Bay Area? At The Helix School, we're on a mission to transform young lives while advancing the state of the art in neurodiversity whole child development. 
Job Summary:

The Senior Bookkeeper reports directly to the Director of Finance and will be expected to perform the following responsibilities including, but not limited to:


Accounts Payable:

  • Responsible for weekly accounts payable processing (via BILL.com and QuickBooks), ensuring accuracy and proper coding of all invoices for the school.
  • Prepare manual AP checks as required, including staff reimbursements, etc.
  • Responsible for following-up and research on all accounts payable inquiries.
  • Maintains accounts payable vendor files (obtain W-9’s for all new vendors), including weekly filing of invoices if any.
  • Liaise with faculty, staff and parents on requisitions, invoices, check requests and reimbursements.
  • Verify monthly benefits invoices against employee rosters and elections (updates) and process for payment.
  • Prepare and file annual 1099s (ensure to have necessary vendor information in file).


Accounts Receivable:

  • Working closely with the Director of Finance, calculate and generate monthly tuition and services billing for both School District and Private Pay students and families, including verifying attendance logs required for billing Districts.
  • Complete monthly A/R analysis and act as first tier collection.
  • Investigate and respond to questions on student account transactions as needed.
  • Assist with processing tuition payments, event and fundraising payments and field trip payments.
  • Coordinate Regional Center Purchases of Service and process related payments; oversee related recordkeeping.


Cash Management:

  • Receive, record, and process all cash receipts received daily from all sources.
  • Prepare deposit slips and make bank deposits as needed.


Payroll:

  • Prepare bi-monthly payroll, including verifying staff attendance and stipends, etc. as appropriate, in collaboration with the Payroll Accountant contractor.


Monthly Close:

  • Assist Staff Accountant contractor with monthly journal entries as required.
  • Prepare assigned balance sheet reconciliations on a timely basis.
  • Collect and review staff credit card receipts for monthly entry.


Other:

  • Assist Director of Finance, Staff Accountant contractor and Executive Director on other financial projects as needed.


Job Requirements:

  • Minimum of five years experience in bookkeeping and/or accounting and finance, preferably in accounts payable, accounts receivable and payroll.
  • Non-profit/Independent School sector experience preferable.
  • Requires solid knowledge and understanding of accounting principles.
  • Highly detail oriented, motivated, well-organized, flexible, and collaborative individual who enjoys working in a team-driven environment.
  • Able to multitask in a fast paced, deadline driven environment, while always maintaining a customer service focus.
  • Common sense, professional decorum, and clear and concise communication skills are critical due to regular interaction with parents, faculty, and administrators and business partners.
  • Proficient in Microsoft Office, especially Excel and Word.
  • Proficient in Google applications, including Gmail, Google Sheets and Google Docs.
  • In-person attendance necessary to provide effective performance during normal school hour