Construction Administrative Assistant

4 weeks ago

Birmingham, United States Creature Full time
Job DescriptionJob DescriptionSalary:

Construction Administrative Assistant

Creature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the century-old, siloed approach of the Architecture Engineering and Construction Industry. A major lever in our platform is our Project Management function.


Job Description:

Creature is seeking a Construction Administrative Assistant to support our Project Management team. This individual needs to work with a high-level of ownership, be a sharp communicator and problem-solver, and be a value add to all our projects and Project Managers with excellence from the start of the projects through to completion. You must be a doer that can seamlessly transition from being in the details to creating smart systems that continuously improve Creature’s efficiency.


Role Expectations:

  • Day to day administrative support for project management team(s), includes but not limited to creating and sending correspondence, coordinating catering and conference space, meeting invites, ordering business cards, etc.
  • Prepare expense reports and book travel for project team(s).
  • Assist PM with creating project in Project Management software.
  • Assist with electronic job start up in project management systems.
  • Assist with obtaining insurance, permits, licenses and jobsite mobilization.
  • Create and maintain all electronic project files.
  • Create, distribute, and execute contracts, purchase orders, and any other contractual documentation in project management systems and DocuSign.
  • Assist project management team with change order management process.
  • Assist team with material status tracking on subcontracts and purchase orders – create logs, coordinate delivery dates, etc.
  • Act as a liaison between other departments and the project team to fulfill project needs.
  • Request, receive and assist with the monthly sub pay application process, including reviewing pay apps and lien waivers then notify project manager pay apps are ready to approve.
  • Assist in preparing and distributing owner billing.
  • Prepare, distribute, and manage closeout documentation required by contract.
  • Verify all electronic project files are complete and ready to store in the Project folder.


Qualifications/Education/Experience:

  • Bachelor’s degree preferred
  • Minimum of 3 years of work experience for a General or Specialty Trade Contractor
  • Strong verbal and written communication skills
  • Working proficiency in Microsoft Office Suite, including Microsoft Word, Excel and PowerPoint
  • Working proficiency in Bluebeam strongly preferred
  • Working proficiency in Procore required
  • Aptitude to learn new computer applications and software
  • Excellent customer service skills
  • Positive attitude
  • Proven self-starter
  • Detailed oriented with the ability to recognize discrepancies
  • Ability to work in a team environment as well as independently
  • Must thrive in a fast-paced work environment
  • Ability to successfully prioritize multiple tasks with competing deadlines
  • Ability to maintain a high level of confidentiality
  • Obtain notary certification


If this opportunity excites you, if you are driven, smart, wise, hard-core, operationally focused, if you have an agile mind, and a sense of humor, send me your resume and a short note telling me you want the role – zvanschoyck@creaturebuilds.com  


  • Construction Administrative Assistant

    3 weeks ago

    Birmingham, United States Creature Full time

    Job DescriptionJob DescriptionSalary: Company DescriptionCreature is an integrated design build firm based in Birmingham, AL. Our focus is on developing a differentiated delivery platform for healthcare construction. We are a leader in delivery of health care facilities utilizing the Design, Manufacture, Construct (DMC) methodology. DMC replaces the...

  • Construction/Carpenter's Assistant/Specialties Installer

    1 month ago

    Birmingham, United States Division 7 Construction Inc Full time

    Job DescriptionJob DescriptionSalary: 17-24Our ideal candidate will install specialties materials/equipment according to assigned scopes and job specifications, will follow blueprints and drawings and will use hand/power tools and equipment for effective installation.Key Responsibilities, but are not limited to:Read construction documents and build a...

  • Administrative Assistant

    11 hours ago

    Birmingham, United States United Way of Central Alabama Full time

    Position Summary Provide day-to-day assistance and administrative support to the Senior Vice President (SVP) of Resource Development, as well as departmental coordination and support to the department. Support and administrative responsibilities include but are not limited to the following responsibilities. Responsibilities Senior VP of Resource Development...

  • Administrative Assistant

    1 day ago

    Birmingham, United States United Way of Central Alabama Full time

    Position Summary Provide day-to-day assistance and administrative support to the Senior Vice President (SVP) of Resource Development, as well as departmental coordination and support to the department. Support and administrative responsibilities include but are not limited to the following responsibilities. Responsibilities Senior VP of Resource Development...

  • Traveling - Construction Assistant Superintendent

    1 month ago

    Birmingham, United States Creature Full time

    Job DescriptionJob DescriptionSalary: About the CompanyCreature is a fully integrated design, manufacture, construct firm based in Birmingham, AL. Formed out of a burden to be more efficient and effective than the traditional approach to architecture and construction, Creature is on the front-lines as an innovative and disruptive firm in the industry. By...

  • Traveling - Construction Assistant Superintendent

    1 day ago

    Birmingham, United States Creature Full time

    Job DescriptionJob DescriptionSalary: About the CompanyCreature is a fully integrated design, manufacture, construct firm based in Birmingham, AL. Formed out of a burden to be more efficient and effective than the traditional approach to architecture and construction, Creature is on the front-lines as an innovative and disruptive firm in the industry. By...

  • Administrative Assistant

    4 weeks ago

    Birmingham, United States Southern Shirt Full time

    Job DescriptionJob DescriptionAre you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you!The Administrative Assistant is a key member of the administrative team, responsible for providing...

  • Administrative Assistant

    4 weeks ago

    Birmingham, United States Vera Ventures Full time

    Vera Ventures seeks to welcome a dynamic new administrative assistant to our team. This full-time role is based in Birmingham, AL, requiring a dedicated individual comfortable with the fluid nature of our responsibilities.The ideal candidate possesses the following essential qualities:Self-motivatedProficient problem solverSharp critical thinkerHighly...

  • Administrative Assistant

    1 month ago

    Birmingham, United States Vera Ventures Full time

    Vera Ventures seeks to welcome a dynamic new administrative assistant to our team. This full-time role is based in Birmingham, AL, requiring a dedicated individual comfortable with the fluid nature of our responsibilities.The ideal candidate possesses the following essential qualities:Self-motivatedProficient problem solverSharp critical thinkerHighly...

  • Project Engineer

    4 weeks ago

    Birmingham, United States Caddell Construction Full time

    Caddell **Project Engineer - International** Birmingham, AL 35211 **Job Title ** Project Engineer - International **Location ** Various International locations Typical projects are $200 - $400M in value and involve a commitment of 3-5 years. **Resumes are reviewed as submitted and staffed based on project need.** **Rewards of Working at Caddell Medical,...

  • Quality Control Manager

    4 weeks ago

    Birmingham, United States Caddell Construction Full time

    Caddell **Quality Control Manager - International** Birmingham, AL 35211 **Job Title ** Quality Control Manager - International **Location ** Various International locations **Resumes will be reviewed continually.** **Rewards of Working at Caddell Medical, dental, and vision insurance, 401k, referral bonuses, ability to reassign to other global projects at...

  • General Laborer

    1 week ago

    Birmingham, United States Main Street Design Build Full time

    Job DescriptionJob DescriptionSalary: $16-$20 per hourGeneral Laborer About Us: A dynamic and rapidly growing residential remodeling company dedicated to delivering high-quality projects on time and within budget. We take pride in our commitment to excellence and client satisfaction. As we continue to expand our team, we are seeking a motivated and...

  • Construction Foreman

    6 days ago

    Birmingham, United States Express Employment Professionals Full time

    Job DescriptionJob DescriptionResponsibilities:Assists supervisor with planning manpower levelsread blueprints to determine construction requirements or to plan procedureslocate, measure, and mark site locationsrecord information such as personnel, production, or operational dataprovide assistance to workersoperate jobsite equipment when...

  • Administrative Assistant

    4 weeks ago

    Birmingham, Alabama, United States Southern Shirt Full time

    Are you a tech-savvy individual with a meticulous eye for detail, strong organizational skills, and a desire to be part of growing team? If you're thinking to yourself "Yes, yes, and YES!" then this is the perfect job for you! The Administrative Assistant is a key member of the administrative team, responsible for providing efficient and comprehensive...

  • Executive Administrative Assistant

    1 day ago

    Birmingham, United States Evolv I.T. Full time

    Executive Administrative Assistant – Birmingham, ALJoin our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth! At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive Assistant to provide administrative support to our executives and upper-level...

  • Executive Administrative Assistant

    1 day ago

    Birmingham, United States Evolv I.T. Full time

    Executive Administrative Assistant – Birmingham, ALJoin our dynamic and fast-growing team revolutionizing I.T. by empowering small and mid-sized business growth! At Evolv I.T., we are searching for a passionate, organized, proactive, friendly, polite, and professional Executive Assistant to provide administrative support to our executives and upper-level...

  • Project Assistant

    4 weeks ago

    Birmingham, United States Keller Foundations Full time

    Overview Keller is the world leader in geotechnical construction and deep foundations. With a North American presence of over 100 years, we operate as the market leader with over 50 offices throughout the US and Canada. By connecting global resources and local experience, Keller develops innovative, practical, and cost-effective solutions to geotechnical...

  • Administrative Support Assistant

    1 month ago

    Birmingham, Alabama, United States Department Of The Treasury Full time

    SummaryClick on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.WHERE CAN I FIND OUT MORE ABOUT OTHER IRS CAREERS? Visit us on the web at Duties WHAT IS THE APPEALSDIVISION?A description of the business units can be found at: Vacancies will be filled in the following specialty areas: Office...

  • Construction Materials Engineering Technician

    1 day ago

    Birmingham, United States MBA Engineers, Inc Full time

    Job DescriptionJob DescriptionAre you looking at gaining valuable engineering and construction experience? Consider working as an engineering technician for MBA Engineers. MBA is a 96 year old company with a growing geotechnical and CMT engineering department looking to add dynamic and team oriented people. The company provides a culture of professional...

  • Traveling Utility Foremen- Knoxville, TN

    1 month ago

    Birmingham, United States Timberline Construction Group, LLC. Full time

    Job DescriptionJob DescriptionTraveling Utility ForemanProject Location: Knoxville, TN Responsibilities:Oversees a construction crew working on job site, making sure work is compliant with installation and safety standards. Manages field operations with a focus on safety, compliance, efficiency, cost management and innovation. Manages construction...