Executive Medical Secretary/Assistant

4 weeks ago

Houston, United States Genesis Medical Management Solutions Full time $45,000 - $58,000
Job DescriptionJob Description

We are a busy medical management office with multiple offices state-wide seeking an Executive Assistant who can multi-task in a solution-oriented environment and has excellent organizational and communication skills.

Job Duties:

- Maintain company schedules and coordinating calendars for multiple physicians, support staff, senior executives, and external partners

- Heavy interaction and communication with company clients, physicians, referral sources, support staff, and external partners in arranging and coordinating appointments logistics, meetings, and functions.

- Coordinating travel arrangements including working with vendors to create comprehensive itineraries that intertwine within each office location.

- Providing administrative leadership to an administrative team in complex situations with diligence and commitment to accuracy

- Ensuring satisfaction in a client driven, deadline-oriented environment while balancing the different expectations and adapting to those expectations. Managing high level client contact with judgement and diplomacy in different conflicting objectives, projects and activities

- Preparing reports, presentations, correspondence, agendas, and other documents to a high degree of accuracy and presentation

- Make independent decisions regarding planning, organizing and scheduling priorities while adhering to company budgetary situations.

- Function as a representative for key contacts and clients

- Analyze incoming department assignments and assess for importance while creating a team plan of action each day

- Attend meetings with client's physicians, and external partners

- Perform confidential administrative support, drafting letters, emails, and other correspondence. Manage administrative projects.

Qualifications:

Excellent organizational skills; Ability to work with people one on one as well as a team setting; Strong communication skills, Strong analytical and logistics training and/or experience; Attention to detail and accuracy; Ability to work in a faced paced environment; Ability to adapt and problem solve; Leadership skills; Professional customer service demeanor; Excellent verbal and written communication skills.;

Requirements:

- Bachelor's Degree Preferred or 3 years of relevant experience with the above

- Must be proficient in Microsoft Office and Word

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Company DescriptionGENESIS MMS is a leading medical management organization with over 25 years of experience in providing top-tier medical, clinic, and diagnostic services across Texas. We offer comprehensive access to a wide array of medical specialists for patients, insurance companies, businesses, employers, government agencies, and other entities. Our network of highly qualified doctors delivers a full spectrum of healthcare services, including detailed medical evaluations, advanced diagnostic testing, and robust healthcare support. At GENESIS MMS, our commitment is to ensure high-quality examinations and testing results while providing efficient medical management tailored to diverse needs.Company DescriptionGENESIS MMS is a leading medical management organization with over 25 years of experience in providing top-tier medical, clinic, and diagnostic services across Texas. We offer comprehensive access to a wide array of medical specialists for patients, insurance companies, businesses, employers, government agencies, and other entities. Our network of highly qualified doctors delivers a full spectrum of healthcare services, including detailed medical evaluations, advanced diagnostic testing, and robust healthcare support. At GENESIS MMS, our commitment is to ensure high-quality examinations and testing results while providing efficient medical management tailored to diverse needs.

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