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Executive Assistant to the Owner
4 months ago
IF YOU CAN'T, WE CAN
Do you have a strong desire to succeed and value professional growth? Are you looking for an employer who values diversity, high quality service, and giving back to their community? If so, you've come to the right place, WE are looking for YOU
Michael and Son Services is looking for an Executive Assistant to play an important role in supporting the Owner and advancing company initiatives and goals. The right candidate will tend to the day-to-day functions that are a part of the executive's role so that the executive can focus on the high-level strategies. The Executive Assistant will be responsible for effectively managing key parts of the business on a timely fashion in a fast paced growing environment.
The right candidate will have experience in the following areas:
- Primarily supporting the Owner with his business activities.
- Keep the Owner advised of time-sensitive and priority issues, ensuring appropriate follow-up.
- Work closely with the owner with respect to various legal, real estate, and/or financial matters.
- Thorough investigation and analysis of complex legal documents.
- Receive, review, and process customer lease agreements.
- Support Management with data compilation reporting, excel spreadsheets and statistical information.
- Maintains business continuity and flow of scheduled work.
- Exceptional ability to problem solve and make decisions independently and prioritize work flow.
- Coordinate, as necessary, with senior management of Owner's operating companies.
- Works as a team member on other assigned projects and tasks as needed.
Knowledge, Skills and Abilities Required:
- Demonstrated exceptional professional discretion, confidentiality, interpersonal relationship skills.
- Demonstrated strong customer service problem solving skills and decision-making.
- Demonstrated skills showing initiative, personal responsibility and accountability.
- Strong working knowledge of managing two way communications.
- Ability to handle multiple tasks simultaneously and maintain composure under pressure in a fast-paced environment while meeting deadlines.
- Demonstrated speed and accuracy in the completion of tasks.
- Ability to work in a fast-paced environment.
- High value placed on attention to detail and delivering high-quality, accurate work products.
- Ability to work directly with senior leaders and operators to support business needs.
Qualifications:
- Minimum of 8 years of Executive Administrative Assistant experience.
- Minimum of 2 years of real estate and legal experience is preferred.
- Must be able to multitask, set priorities, is detail-oriented and self-motivated.
- Ability to maintain composure under pressure in a fast paced environment while meeting deadlines.
- Demonstrate speed and accuracy in the completion of tasks.
- Exceptional organization and collaboration skills.
- Excellent computer skills including knowledge of Microsoft Office (Excel, Word, and PowerPoint).
