Office Manager/Bookkeeper
2 weeks ago
We are looking for a motivated and experienced office manager/bookkeeper to join the Surfaceworks' team. We are a growing residential and commercial cleaning company in business for over 36 years. Will consider part time candidates as well.
Responsibilities:
- Accounts payable and vendor management-manage relationships with outside admin vendors: information technology, insurance agents/providers etc.
- Accounts receivable maintenance and collections.
- Assist with payroll, reports, billing and other related tasks
- Enter all post construction cleaning jobs into our scheduling software
- Bank reconciliations/credit card reconciliations, journal entries, data entry
- Human resources duties-maintaining employee files onboarding, time off tracking and hiring etc·
- Document Administration and Compliance: filing & record keeping. Maintain all filing systems.
- Track and order office and cleaning supplies
- Manage vehicle requirements, equipment needs, laundry services and uniform orders
- Track all insurance bills, renewals, follow up with agents on special issues
- Assist in developing procedures to improve areas of our business.
- Normal hours are 8:30a-4p but some flexibility will be available as well as some remote work .
Requirements:
- Min 3-5 years related office experience
- Must be proficient in QuickBooks, Microsoft Outlook, Word and Excel and computers in general
- Experience in cleaning, construction or other service industry preferred
- Must be able to prioritize, multi task, manage time and be very organized in a fast paced environment
- Excellent oral and written communication skills
- High attention to details, deadlines and accuracy.
- Must be able to work independently and to prioritize work requests.
- Ability to prepare professional, comprehensive memorandums, letters, reports, documents, files, etc.
- Positive can do attitude. Team player
- Good leadership qualities and ability to work well with others.
- Willingness to learn
Education:
- High school or equivalent required; Associates or Bachelors degree Preferred
Benefits
- Benefits include paid time off, (holidays, vacation & sick time), bonuses & heath insurance stipend. $350 signing bonus after 3 months of service.
Company DescriptionSurfaceworks is a well established residential and commercial cleaning company in the Greater Boston area. We have been in business for 36 years and have an A+ rating with the BBB.Company DescriptionSurfaceworks is a well established residential and commercial cleaning company in the Greater Boston area. We have been in business for 36 years and have an A+ rating with the BBB.
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