Office Manager/Bookkeeper

2 weeks ago


Watertown, United States Surfaceworks Full time $65,000 - $75,000
Job DescriptionJob Description

We are looking for a motivated and experienced office manager/bookkeeper to join the Surfaceworks' team. We are a growing residential and commercial cleaning company in business for over 36 years. Will consider part time candidates as well.

Responsibilities:

  • Accounts payable and vendor management-manage relationships with outside admin vendors: information technology, insurance agents/providers etc.
  • Accounts receivable maintenance and collections.
  • Assist with payroll, reports, billing and other related tasks
  • Enter all post construction cleaning jobs into our scheduling software
  • Bank reconciliations/credit card reconciliations, journal entries, data entry
  • Human resources duties-maintaining employee files onboarding, time off tracking and hiring etc·
  • Document Administration and Compliance: filing & record keeping. Maintain all filing systems.
  • Track and order office and cleaning supplies
  • Manage vehicle requirements, equipment needs, laundry services and uniform orders
  • Track all insurance bills, renewals, follow up with agents on special issues
  • Assist in developing procedures to improve areas of our business.
  • Normal hours are 8:30a-4p but some flexibility will be available as well as some remote work .

Requirements:

  • Min 3-5 years related office experience
  • Must be proficient in QuickBooks, Microsoft Outlook, Word and Excel and computers in general
  • Experience in cleaning, construction or other service industry preferred
  • Must be able to prioritize, multi task, manage time and be very organized in a fast paced environment
  • Excellent oral and written communication skills
  • High attention to details, deadlines and accuracy.
  • Must be able to work independently and to prioritize work requests.
  • Ability to prepare professional, comprehensive memorandums, letters, reports, documents, files, etc.
  • Positive can do attitude. Team player
  • Good leadership qualities and ability to work well with others.
  • Willingness to learn

Education:

  • High school or equivalent required; Associates or Bachelors degree Preferred

Benefits

  • Benefits include paid time off, (holidays, vacation & sick time), bonuses & heath insurance stipend. $350 signing bonus after 3 months of service.

 

Company DescriptionSurfaceworks is a well established residential and commercial cleaning company in the Greater Boston area. We have been in business for 36 years and have an A+ rating with the BBB.Company DescriptionSurfaceworks is a well established residential and commercial cleaning company in the Greater Boston area. We have been in business for 36 years and have an A+ rating with the BBB.
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