Administrative Assistant 1st Shift

5 days ago

Alsip, United States Ron's Staffing Full time
Job DescriptionJob Description

Administrative Assistant job summary, Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a day-to-day basis Essential duties and responsibilities Answer telephones and direct the caller to appropriate associate; transfer caller to voice mailbox when associate is unavailable; takes and retrieves messages Provide callers with information such as company address, directions to company, fax numbers, company website and other related information Greets and directs visitors to the company; manages reception area to maintain a professional image Receive, sort and forward incoming mail Coordinates the pick-up and delivery of all mail services (FedEx, UPS, etc.) Serve as point person for organizing all large mailings Assist in the ordering, receiving, stocking and distribution of office supplies Coordinate the repairs and maintenance of office equipment, including copier, fax machines, computers, printers, etc. Manage conference room reservations and organize all aspects for meetings Type correspondence and reports; edit and update various spreadsheets Maintain confidential records and files Perform other related duties as required Qualifications and requirements 1-3 years previous experience in an office environment Excellent time management and multitasking skills Working knowledge of mail processes such as postage machine, FedEx, UPS Computer literacy; Proficiency in Microsoft Word, Excel, Outlook, data entry Ability to enter data efficiently, timely and correctly in order to meet deadlines Good planning and organizational skills Well-developed verbal, listening, and written communications skills Ability to work independently or as a team player Attention to detail and a high level of accuracy and confidentiality Ability to maintain a professional appearance and manner Ability to contend with a wide variety of people on various issues Ability to work in a busy office with constant interruptions Knowledge of general bookkeeping, accounting and/or Human Resources skills may be required Physical demands and abilities Regularly spend long hours sitting and using office equipment and computers Regularly move from sitting to standing positions effortlessly Regularly work on repetitive tasks Regularly use hands and fingers to handle, control or feel objects Regularly hold the arm and hand in one position or hold the hand steady while moving the arm Regularly use headphones and earpiece Regularly see details of objects that are less than a few feet away Regularly speak clearly so listeners can understand Regularly understand the speech of another person Frequently bend to file and maintain files Occasionally lift 5-10 pounds This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis and not comprehensive of all possible job responsibilities, tasks, and duties. It does not exclude other duties as assigned.

Company DescriptionRon's Staffing Services, Inc. is the leader in providing industrial temporary help. We pride ourselves on taking care of our employees better than anyone in the industry. Because of this, our employees have a great work ethic that they bring to our customers, which is a major reason for our success.Company DescriptionRon's Staffing Services, Inc. is the leader in providing industrial temporary help. We pride ourselves on taking care of our employees better than anyone in the industry. Because of this, our employees have a great work ethic that they bring to our customers, which is a major reason for our success.

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