Administrative Support Coordinator

2 weeks ago

Los Angeles, United States ASC Treatment Group Full time
Job DescriptionJob DescriptionSalary: $18.00 - $20.25

Under the general supervision of the Facility Administrator, the Administrative Support Coordinator (ASC) provides administrative assistance in the overall support of office tasks in a confidential setting.  The ASC performs and oversees a vast array of complex administrative and clerical functions in support of services with broad impact.  


The ASC plans, organizes, manages, and prioritizes the calendar schedule the position reviews the incoming communications and documents for signature, independently determines required action, and distributes and follows up as appropriate.  The ASC participates and plans projects in support of the organizational operations of the facility to meet programmatic and administrative goals. The ASC must be self-motivated, able to conduct office duties with general supervision, and carryout multiple responsibilities simultaneously. The ASC also must be familiar with all functions of the office and must interact effectively with residents, staff, and the public.


DUTIES & RESPONSIBILITIES:

Administrative Support/Office Administrative Support

  • Serve as the office primary point of contact. 
  • Provide administrative support to the facility administrator.  Plan, prioritize, organize, perform, and coordinate a variety of tasks and administrative support projects.
  • Assemble and distribute agendas and supporting documents as requested.
  • Draft and finalize clear and concise letters, documents, and reports. 
  • Create, maintain, and complete forms, letters, procedures, and reports. 
  • Maintain comprehensive and confidential office files. 
  • Screen visitors, telephone calls, standard mail, and email, taking required action and referring requests as appropriate.
  • Answer basic inquiries regarding services and activities. 
  • Responsible for general maintenance of office and office equipment including stocking and oversight of supplies and materials. 
  • Initiate and develop strategies to improve office management and organization. 
  • Assist in the development and editing of content for publications, manuals, and marketing materials.

 

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – High school diploma or GED and four (4) years of recent (within seven years) administrative support experience.

SKILLS, KNOWLEDGE & ABILITIES (SKA’s) –

  • Regular and reliable attendance is required.
  • Ability to resolve commonplace and unusual work situations and keep facility administrator informed of issues needing attention.
  • Ability to be flexible while carrying out day to day general assignments.
  • Ability to be fully functional in all technical aspects of work assignments.
  • Thorough, detailed knowledge of applicable infrastructure, policies, and procedures.
  • Thorough knowledge of office systems and ability to use a broader range of technology, systems, and packages.
  • Ability to independently handle multiple work unit priorities and projects.
  • Ability to independently apply a wide variety of policies and procedures where specific guidelines may not exist.
  • Ability to perform standard business math, such as calculate ratios and percentages, track financial data, and make simple projections.
  • Ability to draft and compose correspondence and standard reports.
  • Ability to effectively handle a broader range of interpersonal contacts, including those at a higher level and those sensitive in nature.
  • Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the office with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Excellent communication skills: ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
  • Thorough knowledge of English grammar, spelling and punctuation.
  • Ability to interpret, communicate and apply policies and procedures.
  • Ability to maintain a high degree of confidentiality.
  • Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
  • Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.

  • Transaction Coordinator Administrative Support

    2 days ago

    Los Angeles, United States My TC Team Full time

    My TC Team is a leading real estate Transaction Coordination agency dedicated to providing top-notch service to our clients. We pride ourselves on our professionalism, attention to detail, and commitment to excellence in every transaction. Position Overview: **Responsibilities**: Upload and organize documents in our system Support Transaction Coordinators...

  • Administrative Coordinator

    2 weeks ago

    Los Angeles, United States BioPhase Solutions Full time

    Job DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator to work for a leading Greater Los Angeles area pharmaceutical company.Pay Rate: $35-45/hour depending on experienceResponsibilities: Manage...

  • Administrative Support Assistant

    Found in: Talent US 2 C2 - 2 weeks ago

    Los Angeles, United States Veterans Health Administration Full time

    Summary The Greater Los Angeles Healthcare System is hiring one (1) Administrative Support Assistant for the Medical Service in Los Angeles, California. The incumbent will manage and oversee numerous complex technical and analytical functions and will be heavily involved in establishing processes/protocols regarding data management and operational...

  • Administrative Coordinator-ctsi

    5 days ago

    Los Angeles, United States UCLA Health Full time

    **Description** In this role, you will function as administrative support for the reception desk and Executive Assistant for the Office of Clinical Research and provide comprehensive general administrative and clerical support for the CMO, Directors and Office of Clinical Research staff. As our assistant, you will maintain office materials and supplies and...

  • Treatment Coordinator

    6 days ago

    Los Angeles, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full time

    Patient Ambassador (Dental Treatment Coordinator) - Fantastic Career Opportunities- High-end compensation in the industry—base plus bonuses for strong performance- - Large, diverse patient base of all payor types- - Provide general, specialty and orthodontic services in all offices.- - Established organization committed to quality and patient...

  • Administrative/HR Coordinator

    3 weeks ago

    Los Angeles, United States The Camden Center Full time

    Job DescriptionJob DescriptionADMINISTRATIVE/HR COORDINATOR JOB DESCRIPTION As an Administrative/HR Coordinator, you will play a crucial role in the recruitment and onboarding processes, ensuring the seamless integration of new hires into our organization. This position requires a detail-oriented individual with excellent organizational, communication, and...

  • Administrative/HR Coordinator

    3 days ago

    Los Angeles, United States The Camden Center Full time

    ADMINISTRATIVE/HR COORDINATOR JOB DESCRIPTIONAs an Administrative/HR Coordinator, you will play a crucial role in the recruitment and onboarding processes, ensuring the seamless integration of new hires into our organization. This position requires a detail-oriented individual with excellent organizational, communication, and problem-solving skills....

  • Treatment Coordinator

    7 days ago

    Los Angeles, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full time

    Job Description Job Description Patient Ambassador (Dental Treatment Coordinator) Fantastic Career OpportunitiesHigh-end compensation in the industrybase plus bonuses for strong performanceLarge, diverse patient base of all payor typesProvide general, specialty and orthodontic services in all offices.Established organization committed to quality and patient...

  • Administrative Coordinator III

    2 weeks ago

    Los Angeles, United States BioPhase Solutions Full time

    Job DescriptionJob DescriptionBioPhase Solutions specializes in recruiting top talented professionals for Southern California's Scientific community. We are currently looking for an Administrative Coordinator III to work for a leading Greater Los Angeles area biotechnology company.Pay Rate: $25-35/hour depending on experience.Responsibilities:Understand...

  • Administrative Coordinator

    1 week ago

    Los Angeles, United States Visible Graphics, Inc. Full time

    Job DescriptionJob DescriptionVisible Graphics, INC. is a National Sign Company in Chatsworth, California. We set ourselves apart from all other companies in our industry with our heavy focus on company culture, our project management system and team collaboration. Visible Graphics is looking for an Administrative Coordinator to join our team.Our work...

  • Veteran Support Coordinator

    3 weeks ago

    Los Angeles, United States MP RPO Full time

    Job DescriptionJob DescriptionJOB SUMMARY: Veteran Support Coordinator - West Los Angeles, California The Veteran Support Coordinator reports directly to the Program Manager at the local site. This individual will provide direct management of residential services operating within the buildings. In addition, the Veteran Support Coordinator will work...

  • Office Administrative Coordinator

    Found in: beBee jobs US - 3 weeks ago

    Los Angeles, California, United States WEBTOON Entertainment Inc. (Wattpad & WEBTOON Family of Brands) Full time

    As the global leader and pioneer of the mobile webcomic format, WEBTOON has revolutionized the comics industry for comic fans and creators. Today, a diverse new generation of international comic artists have found a home on WEBTOON, where the company's storytelling technology allows anyone to become a creator and build a global audience for their...

  • In-Language Patient Support Coordinator

    Found in: Talent US C2 - 2 weeks ago

    Los Angeles, United States Kheir Clinic (FQHC) Full time

    The In-Language Patient Support Coordinator will be responsible for translating in-person and phone communication between Korean-speaking patients and Kheir clinic staff. Patient facing roles require Korean Bilingual proficiency. They will assist with patient check-in, intake, consultation, and follow-up, and will support physicians and medical staff in...

  • In-Language Patient Support Coordinator

    2 weeks ago

    Los Angeles, United States Kheir Clinic (FQHC) Full time $19 - $24

    The In-Language Patient Support Coordinator will be responsible for translating in-person and phone communication between Korean-speaking patients and Kheir clinic staff. Patient facing roles require Korean Bilingual proficiency. They will assist with patient check-in, intake, consultation, and follow-up, and will support physicians and medical staff in...

  • Office Administrative Coordinator

    Found in: beBee jobs US - 4 days ago

    Los Angeles, California, United States Wattpad Full time

    As the global leader and pioneer of the mobile webcomic format, WEBTOON has revolutionized the comics industry for comic fans and creators. Today, a diverse new generation of international comic artists have found a home on WEBTOON, where the company's storytelling technology allows anyone to become a creator and build a global audience for their...

  • Treatment Coordinator

    1 week ago

    Los Angeles, United States WEST COAST DENTAL ADMINISTRATIVE SERVICES LLC Full time

    Job Description Job Description Patient Ambassador (Dental Treatment Coordinator) – Fantastic Career Opportunities High-end compensation in the industry—base plus bonuses for strong performance Large, diverse patient base of all payor types Provide general, specialty and orthodontic services in all offices. Established organization committed to quality...

  • Executive Administrative Coordinator-Real Estate

    2 days ago

    Los Angeles, United States National Real Estate Firm Full time

    Job DescriptionJob DescriptionNational real estate firm is creating a new Executive Administrative Coordinator position to support a team of real estate professionals.The ideal candidate will have a passion for real estate and a drive to succeed. Really fun and exciting environment and lots to learn about real estate.Responsibilities:Compile reports using...

  • SAP Projects Coordinator/administrator

    5 days ago

    Los Angeles, United States Madiba, Inc. Full time

    **Innovation. Agility. Experience.** **We deliver innovative solutions not IT.** Madiba creates the opportunity through innovative solutions for businesses to deliver new value. As a certified SAP Partner, Madiba is at the forefront of SAP s latest technology roadmap to transform and simplify complex business processes. By developing best practice...

  • RN Practice Coordinator

    Found in: beBee S US - 3 weeks ago

    Los Angeles, United States UCLA Health Full time

    DescriptionThe RN Practice Coordinator (RNPC) of Ambulatory Nursing Administration reports to the CNO/Director of Ambulatory Care Nursing. The Practice Coordinator will work independently and collaboratively in the assigned number of clinics and specialties minimum of ten clinics and above with the clinic managers and clinical staff to promote quality care...

  • [WEBTOON] Office Administrative Coordinator

    2 days ago

    Los Angeles, United States WEBTOON Entertainment Inc. (Wattpad & WEBTOON Family of Brands) Full time

    As the global leader and pioneer of the mobile webcomic format, WEBTOON has revolutionized the comics industry for comic fans and creators. Today, a diverse new generation of international comic artists have found a home on WEBTOON, where the company's storytelling technology allows anyone to become a creator and build a global audience for their...