Executive Administrative Assistant
1 month ago
Administrator - Temp (3 months) - Lawrence Berkeley National Laboratory - Berkeley - $41/hour
Seeking an Administrative Professional with strong organizational skills, the ability to understand and anticipate the needs of different groups, strong communication skills and follow-through and willingness to act independently and proactively while adapting to changing circumstances.
In this role, you will provide operational, administrative and programmatic support, including stakeholder correspondence, creating or developing written content (i.e. website content development and maintenance), publication tracking and processing, visitor and event coordination.
- Dates: August 19 through November 29
- Schedule: Full-time, Mon-Fri, 8am to 5pm, with some flexibility
- Location: Onsite 100%
- Background Check: Hire contingent on a clear criminal background check
Primary Responsibilities:
- Coordinate information exchange and shared activities among stakeholders and collaborators.
- Develop, organize, collect, and synthesize content for highly professional and technical presentations, reports, posters, publication lists with minimal direction and guidance.
- Organize events and oversee logistics for meetings and workshops with collaborators and funding agencies.
- Process travel requests and expense reports, submit requisitions - roughly 30% of time
- Arrange space, computer and telecommunications support for employees and guests; onboarding.
- Ensure that data is accurate and maintain shared tracking systems.
- Exercise discretion and independent judgment to interact effectively and at a high level of professionalism
- with a variety of individuals from various levels of the organization, DOE and other high-level organizations.
- Assist with other assignments or special projects, as assigned.
Ideal Qualifications:
- BA/BS degree desired and a minimum of four years of experience (or equivalent combination) providing administrative support to a group/multiple stakeholders, including demonstrated ability to take initiative and anticipate, organize and deliver a wide array of administrative support services.
- Strong customer focused interpersonal skills including experience interfacing with all levels of personnel both internal and external to an organization with a high degree of professionalism, discretion, and confidentiality.
- Experience using a variety of cloud-based software platforms and applications including MS Office Suite, Google Applications Suite, and Adobe Acrobat.
- Intermediate formatting skills in Microsoft Word, Excel, and PowerPoint.
- Demonstrated oral and written communication skills including experience compiling information on complex subjects and producing professional high-quality, error-free correspondence, documents, reports, and presentations.
- Experience reviewing, editing and formatting written and presentation materials.
- Demonstrated meeting and event coordination skills, tracking and data management, organization, and preparation of meeting materials and reports.
Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek.
As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.
Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.
We want to grow your career, increasing job satisfaction and earning power in the process We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunitiesCompany DescriptionPerfect Timing Personnel Services, Inc. provides Temp, Temp-to-Hire and Direct Hire placements in Marin and Sonoma Counties primarily.\r
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Having been in business since 1988, we have an extensive client list that includes companies of all sizes and industries. We take the time to make sure the job meets your expectations, and at no cost to you. We’ll present positions that are a match for your skills & personality, that align with your ideal company culture, and provide the growth opportunity you seek. \r
\r
As the Bay Area continues to expand globally, the need for diverse, bright professionals who are passionate about their work deepens. Perfect Timing is committed to hiring people from cultures around the world.\r
\r
Perfect Timing specializes is placing candidates for positions in Accounting & Finance, Administrative & HR, Customer Service & Support, Marketing & Communications, Non-Profit & Public Agencies and Construction Management.\r
\r
We want to grow your career, increasing job satisfaction and earning power in the process We know job hunting can be time consuming and frustrating, so let us find you your next job – come work with us to expand your career opportunities
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