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Personal and Administrative Assistant

2 months ago

Huntsville, United States Medical Practice in Madison County Full time
Job DescriptionJob DescriptionKey Responsibilities:

  • Calendar Management: Schedule and coordinate appointments, meetings, and events. Ensure the [executive/individual] is well-prepared and punctual.
  • Travel Coordination: Arrange travel itineraries, including flights, accommodations, and transportation.
  • Communication: Handle phone calls, social media content, emails, and correspondence. Act as a liaison between the (providers/practice manager) and clients/partners.
  • Task Management: Assist with various tasks including research, report preparation, and project coordination.
  • Personal / Office  Errands: Manage personal and business tasks such as reservations, emails, and sorting mail.
  • Document Management: Maintain and organize files, documents, and records. Prepare and edit reports and presentations.
  • Confidentiality: Handle sensitive information with discretion and maintain confidentiality.
Qualifications:

  • Experience: Minimum of 1-3 years of experience as a Personal Assistant/Administrative Assistant or in a similar role.
  • Skills: Exceptional organizational and multitasking skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
  • Communication: Excellent written and verbal communication skills.
  • Flexibility: Ability to adapt to changing priorities and work in a fast-paced environment.
  • Reliability: Strong attention to detail, punctuality, and reliability.
Preferred Qualifications:

  • Experience in [specific industry, if applicable].
  • Basic knowledge of [any relevant software or tools].
  • [Any additional qualifications or skills relevant to the role].