Administrative Assistant

1 week ago


Port Neches, United States Select Source International Full time
Job DescriptionJob Description

Oracle. Google Suites, computer proficient.
Must have good attention to detail.

Preferred qualifications:
Experience in invoice processing, comparing quotes and history of AP experience.
Good written and verbal communication will be working with vendors to correct invoice errors and gathering quotes.

Job Description:
• Provides administrative support to the Plant Manager
• Works safely; complies with company safety standards; ensures plant is up to date with safety regulations
• In charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment
• In charge of purchasing; acquires any supplies the facility requires; keeps all records of payment; Pcard payments/reconciliation statements; report and justify
• Greets and directs visitors; handles phone coverage; organizes and conducts functions, special events
• In charge of housekeeping duties; ensures cleanliness and order in plant/office areas
• Maintains facility files; performs document control every quarter and as necessary; introduces new forms/procedures; distributes/replaces when updates occur
• Processes daily paperwork/reports as required
• Reviews/files production records
• Generates budget reports; tracks incorrect charges; works with accounting department to correct budget errors
• Sourcing/Outsourced quotes (Blends, Pure Products, Raw Materials)
• Tracks employee training sessions and monthly safety meetings
• Schedules physicals, such as hearing and respiratory exams and drug tests, as required by federal regulatory agencies
• Ensures all facility licenses and permits are current
• Manages cylinder invoicing, transferring, manifesting, ordering and inventory adjustments
• Maintains office equipment and supplies
• Keeps track, inputs data on bulk products received on a daily basis
• Helps prepare annual state and federal compliance reports
• Oversee shipping and receiving records, procedures, regulations, tracking
• Keeps track of the Dangerous Goods Regulations; ensures they are being properly applied
• Works with 3rd party logistics company; rectifies errors, assigning billing to correct parties
• Maintains a good relationship with common carriers; informs them of any changes of regulations; ensures shipments arrive at destinations in good condition; reports any issues to management; ensures plant gets best rates, fastest transit times
• Other duties and/or special projects as assigned by Plant Manager

General Requirements:
• High School diploma or GED required
• 5+ years experience as an administrative assistant
• Proficiency in Google Workspace
• Ability to enter data efficiently, timely and correctly in order to meet deadlines
• Good planning and organizational skills
• Ability to professionally interact with business contacts both inside & outside of the company
• Strong verbal, listening, and written communications skills
• Attention to detail and a high level of accuracy and confidentiality
• Strong time management and multitasking skills
• Ability to work independently or as a team player
• Knowledge of processes and systems such as Oracle

Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.Company DescriptionSelect Source International (SSI) is an IT, Health Care, and Engineering Services consulting firm that has been in business since 1998. SSI consultants have provided exceptional services that have been appreciated by clients, customers, and users alike at several large Fortune 500 companies, mid-size enterprises, and consulting companies.

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