Administrative Assistant/Receptionist

4 weeks ago


Port Everglades, United States Point of Americas II Full time $48,000 - $50,000
Job DescriptionJob Description

Point of Americas II, 2200 South Ocean Lane, Fort Lauderdale, Florida 33316 is looking for:

Administrative Assistant/ Receptionist

This position provides a wide variety of administrative, and staff support services. Performs office work directly related to property management and the general business operations of the association; May assist with budget preparation, control of records and reports regarding operations, personnel changes, etc., and emergency service duties. This is a full- time job position Monday through Friday, 8am until 4pm.

POSITION RESPONSIBILITIES:

· Coordinates collection and preparation of operating reports, such as time-and-attendance records.

· Ensures that the telephone is answered properly, and messages are handled courteously, accurately and in a timely manner.

· Maintains, updates and coordinates resident information in computer database as needed. Generates and provides this information to the Property Manager, Board of Directors and security.

· Keeps track of insurance certificate requests. Maintains insurance records books for vendors/contractors working in the building.

· Prepares move-in packages for re-sale and leases. Creates files, compiles and coordinates all necessary information and documentation for new owners/leases.

· Sets up meetings for Board Approval process.

· Keeps packages updated with new memos and policies as required.

· Prepares any resident information packages that require Board approval, (i., e., Architectural Modification, Purchase applications).

· Coordinates receipt of closing statement or warranty deed to put in the file and to change name and address for maintenance coupons.

· As applicable, disburses parking decals, keep log of sales.

· Together with security, maintains inventory of common areas keys, transmitters and key fobs for residents and re-order as needed following established procedures. Maintains log for sales and cash purchases as needed.

· Follows safety procedures and maintains

OPERATING SKILLS, KNOWLEDGE & ABILITIES:

Education/Training:

· Associates degree with concentration in business preferred, or equivalent combination of education and experience.

Experience/Knowledge/Abilities:

· Must possess strong administrative background.

· One (2) to Three (3) plus years of related work experience.

· Strong working knowledge of customer service principles and practices.

· Excellent interpersonal, office management and communications skills.

· Self-starter with excellent communication, interpersonal and customer service and telephone skills.

Computer Literacy:

· Intermediate proficiency in Microsoft Windows software.

· Ability to prioritize work with minimum supervision.

Special Requirements:

· Required to work at a personal computer for extended periods of time.

· Talking on the phone for extended periods of time.

 

Job Type: Full-time

Pay: $22.00 per hour

Expected hours: 40 hours per week

Benefits:

  • Life insurance
  • Paid time off
  • Professional development assistance

Schedule:

  • Monday to Friday

Education:

  • Associate (Preferred)

Experience:

  • Administrative: 1 year (Preferred)
  • HOA / Condo: 1 year (Preferred)

Language:

  • English (Required)

 

Company DescriptionBeautiful High-Rise Condominium on Fort Lauderdale's beachCompany DescriptionBeautiful High-Rise Condominium on Fort Lauderdale's beach
  • Medical Assistant

    6 days ago


    New Port Richey, United States Comprehensive Pain Management Partners Full time

    Job DescriptionJob DescriptionWe are seeking a Medical Assistant / Receptionist to become a part of our team! You will perform routine administrative and clinical assignments to keep the medical facility running smoothly.Responsibilities:Handle all administrative duties in a timely mannerPerform routine clinical tasks to support medical staffCommunicate with...


  • Port Washington, United States Helen Keller Services Full time

    Job DescriptionJob DescriptionAre you ready to make a difference in your community? Do YOU want to work on a team that is committed to empowering individuals? At Helen Keller Services, our employees work in an environment that is more than just a workplace, it’s a community. Since 1967, Helen Keller National Center (HKNC) has been committed to improving...


  • Port Washington, United States Healthy Kids Pediatrics Full time

    Job DescriptionJob DescriptionSeeking part time medical assistant/receptionist for pediatric practice. Duties include answering phone calls, scheduling appointments, checking insurance eligibility, assisting physician with patients


  • Port Charlotte, Florida, United States Bayfront Health Port Charlotte Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Front Desk Receptionist to join our team at Bayfront Health Port Charlotte. As a key member of our front office staff, you will be responsible for providing exceptional customer service to our patients, visitors, and vendors.Key Responsibilities:Greets and Assists Visitors: Greet and welcome...


  • Port Aransas, Texas, United States CCMS LLC Full time

    Receptionist Role at CCMS LLCAre you interested in becoming a vital part of a professional team at a premier property management company? CCMS LLC is on the lookout for a full-time receptionist to deliver outstanding customer service and administrative assistance.Reliable, detail-oriented, and proactiveExceptional customer service and interpersonal...


  • Port Charlotte, United States Allergy & Arthritis Treatment Centers, LLC Full time

    Job DescriptionJob DescriptionJob Summary: We are seeking a friendly and organized front desk medicalreceptionist to join our team at Allergy & Arthritis Treatment Centers, LLC.The ideal candidate will have excellent communication skills, bedetail-oriented, and have experience working in a medical officeenvironment.Qualifications:* High school diploma or...


  • Port Richey, United States Regency Residence Sky Active Living Full time

    At Priority Life Care (PLC), we believe everyone deserves dignity, compassion, and respect, including our coworkers. If you are looking to serve and make a positive difference in someone's life - and light the way in senior care - you may be a fit for our committed, professional team. Priority Life Care is also a designated "Great Place to Work"! When you...


  • Port St Lucie, United States Beltone Full time

    Come work in a fast-paced environment that offers high energy and high traffic volume with a company that is rapidly growing!At Beltone, we believe the best way to offer our patients premium service is to value our employees and create a positive work environment. We are proud of a culture that emphasizes collaboration and empowerment. The Patient Service...


  • New Port Richey, Florida, United States Comprehensive Pain Management Partners Full time

    Job SummaryWe are seeking a highly skilled Medical Assistant / Receptionist to join our team at Comprehensive Pain Management Partners. As a key member of our staff, you will be responsible for ensuring the smooth operation of our medical facility.Key Responsibilities:Administrative Duties: Handle all administrative tasks in a timely and efficient manner,...


  • Port Charlotte, United States Bayfront Health Port Charlotte Full time

    At Shore. Point Health, we've cultivated an environment that nurtures professional development, promotes a sense of ownership, and naturally empowers every member of the team to align their professional purpose with our fundamental mission. We recogn Receptionist, Front Desk, Healthcare, Administrative


  • Port Charlotte, United States Bayfront Health Port Charlotte Full time

    Greets vendors, customers, job applicants and other visitors, and arranges for transportation services, when needed. May operate a switchboard to route incoming calls and place outgoing calls. Relies on instructions and pre-established guidelines to Receptionist, Front Desk, Administrative, Healthcare


  • Port Charlotte, United States Port Charlotte Auto Retail Inc Full time

    Job DescriptionJob DescriptionLocation: Port Charlotte, FL (On-Site)| Type: Part-TimeWe are currently seeking a part-time File Clerk/Receptionist at our Honda/Volkswagen dealership in Port Charlotte, FL. In this role, you will be the first point of contact for our guests, providing excellent customer service and administrative support to various departments,...


  • Port Charlotte, United States Norm Reeves Auto Group Full time

    Location: Port Charlotte, FL (On-Site)| Type: Part-Time We are currently seeking a part-time File Clerk/Receptionist at our Honda/Volkswagen dealership in Port Charlotte, FL. In this role, you will be the first point of contact for our guests, providing excellent customer service and administrative support to various departments, including Finance and...


  • Port Everglades, United States Marriott International, Inc Full time

    Job Number 24145881Job Category AdministrativeLocation Fort Lauderdale Marriott Harbor Beach Resort & Spa, 3030 Holiday Drive, Fort Lauderdale, Florida, United States VIEW ON MAPSchedule Full-TimeLocated Remotely? NRelocation? NPosition Type Non-Management POSITION SUMMARY Our Property Administrative Specialists play an important role in a number of vital...


  • Port Everglades, United States Point of Americas II Full time

    Job OverviewPoint of Americas II is seeking a dedicated:Office Coordinator and Reception SpecialistThis role encompasses a diverse range of administrative and support functions essential for the effective management of property operations. The individual will be involved in various office tasks that directly contribute to the association's business...


  • Port Jervis, United States EverVet Partners Part time $16 - $18

    Job DescriptionJob DescriptionWhy You’ll Love this Veterinary Front Office Receptionist Job!    Are you passionate about animals and helping others? Are you organized and friendly? If so, our Veterinary Front Office Receptionist / Customer Service Representative role may be perfect for you!  At Tri-State Veterinary Hospital, an EverVet Partner,...


  • Port Jefferson Station, New York, United States Long Island Plastic Surgical Group, PC Full time

    Job Summary:New York Plastic Surgical Group, PC is seeking a highly skilled and detail-oriented Medical Receptionist/Patient Relations Representative to join our team. As a key member of our administrative staff, you will be responsible for providing exceptional patient care and ensuring a smooth and efficient experience for our...


  • Port Angeles, United States Lower Elwha Klallam Tribe Full time

    Job DescriptionJob DescriptionOverview: The hybrid dental patient receptionist / dental assistant primarily focuses on scheduling and patient services, but can fill in as a dental assistant when needed. This position requires fast-paced, detail oriented response to patients, staff, and visitors. It requires a minimum of basic typing skills for use of online...


  • Port Neches, United States Fort Point LLC Full time

    ADMINISTRATIVE ASSISTANTSeeking Administrative Assistant experienced in invoice processing, Accounts Payable, general administrative support at industrial plant site.Job Description:Provides administrative support to the Plant ManagerIn charge of accounts payable; must pay all facility bills in a timely manner; keeps all records of payment In charge of...


  • Port Jefferson Station, United States The W Management Group LLC Full time

    Overview: Front Desk Receptionist Excellent Benefits Supportive Management The W Assisted Living Communities is looking to hire a Front Desk Receptionist. We have our eye out for a compassionate and energetic candidate. Incentive Bonuses to Reward Your Effort Days Evening OT Options - Immediately Available JOB RESPONSIBILITIES: Answering and routing...