Administrative Assistant

4 weeks ago

Port Saint Lucie, Florida, United States Chapters Health System Full time

It's inspiring to work with a company where people truly BELIEVE in what they're doing

When you become part of the Chapters Health Team, you'll realize it's more than a job. It's a mission. We're committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our successRole:
The Administrative Assistant is responsible for administrative support for the assigned area(s). Maintains in strict confidence all information and documents concerning the Company and any aspect of its operations.

Qualifications:

• College degree or an equivalent combination of education and experience

• Minimum of three (3) years of related work experience

• Well-developed organizational and computer skills (utilizing advanced level in Microsoft Word, Excel, PowerPoint and Outlook); attention to detail with high degree of accuracy

• Ability to maintain confidentiality of sensitive Company information

• Experience with routine administrative processes (i.e., drafting correspondence, managing calendars, taking minutes, ordering supplies, basic printer/copier maintenance, etc.)

• Superior written and verbal communication skills with the ability to interact professionally with internal and external customers

• Ability to handle physical workload,

• Ability to work independently and prioritize multiple tasks under minimal direction

• Self-starter who completes assignments accurately and in a timely manner

Intermittent Driver - Valid driver's license and automobile insurance per Company policy
Competencies:

• Satisfactorily complete competency requirements for this position.

Responsibilities of all employees:

• Represent the Company professionally at all times through care delivered and/or services provided to all clients.

• Comply with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.

• Comply with Company policies, procedures and standard practices.

• Observe Company health, safety and security practices.

• Promote the Company through participation in community and professional organizations.

• Participate proactively in improving performance at the organizational, departmental and individual levels.

• Improve own professional knowledge and skill level.

• Advance electronic media skills.

• Support Company research and educational activities.

• Share expertise with co-workers both formally and informally.

• Participate in Quality Assessment Performance Improvement activities as appropriate for the position.

Job Responsibilities:

• Provides administrative support for the Department(s) under the direct supervision of the assigned leader(s).

• Organizes, maintains and updates departmental files and reports (paper and electronic). Assists with retrieving documentation for audits.

• Provides administrative support for the assigned leader(s).

• Processes invoices and expense reports, assigning correct budget accounts for the various expenses.

• Drafts, prepares, and processes correspondence, announcements, memos, reports, spreadsheets and presentation materials, including slides, reports and display boards.

• Coordinates, schedules and sets-up internal and external meetings/seminars/conferences; makes reservations and travel arrangements; prepares agendas/meeting minutes and sends group reminders.

• Manages mailings, duplication and dissemination of information.

• Prepares and processes internal and external correspondence.

• Monitors and orders office supplies and materials for events.

• Performs other duties as assigned.

Position Description - Addendum (LPH)

Essential Duties and Responsibilities of the Position:

In addition to the duties listed above, the following are specific to the Administrative Assistant at LPH. These are not constructed as exclusive or all-inclusive. Other duties may be required and assigned.

Job Responsibilities:

Assists with the administrative planning and execution of bereavement events, such as Children's camp, etc.Oversight of the administrative tasks related to the GoodWork program in conjunction with the Foundation.Provides support to the bereavement and volunteer departments. Position Description - Addendum II (COR Foundation) Essential Duties and Responsibilities of the Position: In addition to the duties listed above, the following are specific to the Administrative Assistant at Cornerstone Hospice Foundation. These are not constructed as exclusive or all-inclusive. Other duties may be required and assigned. Job Responsibilities: Manage timeshare inventory to include advertising, reservations, confirmations, and preparation of flyers, spreadsheets and termination paperwork.Prepare materials for Foundation Board Meetings, Executive Committee and other committee meetings including meeting notices, minutes and supporting materials. This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

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