Accounts Payable Manager

1 month ago

Riverside, United States 2020 Plumbing & Heating, Inc. Full time
Job DescriptionJob Description

At 20/20 Plumbing & Heating, Inc., we are Employee Owners dedicated to building our communities. Since 2015 our organization has been a leader in the HVAC and plumbing industry throughout California and Nevada. We deliver reliable, state-of-the-art services to single-family, multi-family, commercial, rehabilitation and hospitality projects. Our mission is dedicated to Building Excellence Together and crafting a future marked by growth, innovation, and prosperity for all. We offer a full range of benefits and are now looking to hire an Accounts Payable Manager in the Riverside area

General Responsibility:

The Accounts Payable Manager is responsible for reviewing vendor invoices for accuracy, resolving discrepancies, entering invoices into the system, and processing payments in accordance with company guidelines.

Significant Duties:

  • Supervise AP Administrators in their roles of processing invoices, monitoring daily workflow, and ensuring timeliness of payments as well as resolving any issues that arise.
  • Assure a synergy exists between the Accounts Payable department and other key departments in the organization by setting up processes to improve efficiency and internal controls that will provide benefit to financial reporting and operations.
  • Record vendor invoices: including seeking out back up and authorization for company purchases of goods and services to maintain proper accounting controls.
  • Resolve challenges related to timely receipt of goods, material pricing and quantities by maintaining productive communications with purchasing department and warehouse and working closely with vendors to resolve inconsistencies. 
  • Prepare weekly check runs to include the timely printing of checks and/or electronic funds transfers and storage into paperless file of all relevant backup. 
  • Assemble and provide reporting to bank of check runs as necessary to minimize fraud through use of the bank’s Posi Pay system.
  • Request all information and documents necessary for vendor setup, maintenance of current insurance for subcontractors including collection of vendor tax ID information for annual 1099 Information Returns.
  • Support and backup to AP Administrator, when necessary, with invoice processing and resolving issues they cannot resolve.
  • Maintain the company’s credit card system which includes issuance of credit cards, raising and lowering limits, booking the activity of all credit cards timely each month, and improving systems of collecting information from credit card holders swiftly to make financial statement close requirements each month.
  • The Accounts Payable department will analyze various Balance Sheet and Income Statement accounts each month to explain variances, etc. and will present vital factors relative to the Accounts Payable department in a monthly staff meeting.
  • Maintain calendar of all significant reoccurring expenses to assure completeness of monthly payments and timely entry of bills which are paid automatically by ACH, etc.
  • Maintain schedules and record monthly journals for prepaid expenses, accrued expenses, and loan payments.

Skills and Qualifications:

  • Four-year degree in Business with emphasis in accounting preferred but not required. 
  • Four (4) years of experience in a supervisory role and working in Accounts Payable in an organization with a high volume of invoices.
  • Ability to handle a high volume, fast paced work environment.
  • Ability to understand and analyze data to make decisions.
  • Strong planning and interpersonal skills
  • Ability to provide instruction in a clear and concise manner and follow up when necessary.
  • Excellent communication skills required, both written and verbal
  • Detail oriented ability to prioritize with strong organization skills.
  • Proficient with Microsoft Office, including Outlook, Word, PowerPoint, and Excel
  • Uses independent judgment and discretion in prioritizing and managing situations.
  • Ability to adapt to changing business needs.

 Physical Requirements:

The position of Accounts Payable Manager requires that you be able to lift objects that weigh up to 15 pounds, squat, kneel, twist, bend, and work above head and below waist. Ability to sit for long periods, stand, walk, climb stairs and use of hands, fingers, wrists, and arms.

20/20 Plumbing & Heating Inc. is committed to providing equal employment opportunities to all employees and applicants.  Discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws is strictly prohibited.

Company DescriptionAt 20/20 Plumbing & Heating, Inc., we are Employee Owners dedicated to building our communities. Since 2015, our organization has been a leader in the HVAC and plumbing industry throughout California and Nevada. We deliver reliable, state-of-the-art services to single-family, multi-family, commercial, rehabilitation and hospitality projects. Our mission is dedicated to Building Excellence Together and crafting a future marked by growth, innovation, and prosperity for all.Company DescriptionAt 20/20 Plumbing & Heating, Inc., we are Employee Owners dedicated to building our communities. Since 2015, our organization has been a leader in the HVAC and plumbing industry throughout California and Nevada. We deliver reliable, state-of-the-art services to single-family, multi-family, commercial, rehabilitation and hospitality projects. Our mission is dedicated to Building Excellence Together and crafting a future marked by growth, innovation, and prosperity for all.

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