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Office Operations Assistant

2 months ago

Salt Lake City, United States Top-Ranked Firm Full time
Job DescriptionJob Description

Office Operations Assistant

ORGANIZATION: Top-Ranked Law Firm

HOURS: 9 AM - 6 PM Monday - Friday (MT)

LOCATION: Salt Lake City, UT

COMPENSATION & BENEFITS: Base salary up to $65K, medical, dental and vision coverage, 401(K) with employer match, Flexible Spending Account, Paid Time Off and Bonus Eligible

RESPONSIBILITIES:

  • Monitor floor environment of the office, such as maintenance, file allocation, etc.
  • Coordinate office activities and operations
  • Receive, sort and deliver incoming mail and packages
  • Assist with managing office supply and equipment inventory tracking
  • Track courier and accountable items
  • Coordinate, prepare and process all incoming / outgoing mail for scanning then deliver the parcel accordingly
  • Assist with internal and external events
  • Maintain, clean and stock inventory
  • Maintain accuracy of required reports, logs and measurements
  • Assist with office moves and prepare space for new arrivals
  • Create ID badges for new personnel and visitors
  • Schedule appointments and events
  • Greet and assist onsite guests
  • Handle calls
  • Schedule meeting rooms
  • Assist in booking virtual or in office meetings for internal and external clients
  • Maintain floor plans
  • Keep track of all meetings and events in office
  • Manage and stock supplies

QUALIFICATIONS:

  • Bachelor's degree required
  • Minimum of 2+ years of office management experience in a fast-paced, corporate or law firm environment
  • Proficiency in Microsoft Word and Excel
  • Ability to learn computer software quickly and independently
  • Flexibility and willingness to perform a wide range of tasks extending beyond routine expectation
  • Desire to be challenged and to take on additional responsibilities
  • Ability to communicate effectively, dispassionately and diplomatically
  • Strong attention to detail
  • Ability to collaborate smoothly with many other people and departments
  • Very strong customer service skills
  • Interest in solving problems and trying new approaches
  • Ability to complete jobs in a timely manner and meet deadlines
  • Ability to organize/prioritize work, perform multiple tasks simultaneously and delegate work effectively
  • Ability to handle confidential matters
  • Ability to remain calm and function under pressure
Company DescriptionExperience and commitment is rewarded Dynamic team focused on professional development and career support.Company DescriptionExperience and commitment is rewarded Dynamic team focused on professional development and career support.