HR / Payroll Manger

7 days ago

Portland, United States Westlake Consultants Inc Full time
Job DescriptionJob Description

We are seeking an organized, self-motivated individual with great communication and demonstrated expertise in employee relations, labor laws, benefits and payroll to join our team as a HR/Payroll Manager, reporting to the COO in a small to midsize professional services firm. You will have an integral role in ensuring that employees are recruited, hired, and onboarded effectively and provide continuous communication throughout employment regarding payroll, 401(k) and cafeteria plan choices. You will be one of the first impressions to new employees, and a trusted liaison between employees, managers, and leadership. This manger position manages processes, not staff. No placement agencies please.

This person will be responsible for a variety of tasks, including but not limited to the following:

Human Resources:

  • Recruiting: Assist with posting and reviewing job ads, scheduling interviews, sending offer letters, initiating background checks, and ensuring a smooth flow of communication with newly hired employees.
  • Onboarding: Assist employees with new hire paperwork, changes of employment status, and manage employee questions.
  • Support and assist all employees in areas that involve employee leaves, benefits, worker’s comp., compensation, and discipline issues as requested; answer general questions and know where to direct employees to the right people.
  • Pride yourself on your excellent communication skills and be an example all the time.
  • Assist COO with review of new operational initiatives.

Payroll:

  • Prepare payroll every 2 weeks and coordinate with third party payroll company for processing. ADP Experience in a plus.
  • Process payroll for prevailing wage projects and complete reports for submission to contractors.
  • Monitor 401K and Cafeteria plan deductions.
  • Prepare manual payroll checks as needed (bonuses, final checks) and yr. end payrolls (auto use, draw, bonus, medical, moving expenses, etc.)
  • Coordinate with payroll company for year-end reporting.
  • Prepare annually - W2’s

Requirements:

· A minimum of 5 to 10 years of Payroll and Human Resource work experience desired.

  • General knowledge of federal and state employment laws and practices.
  • Strong level of organization, detail-oriented, and possess outstanding follow-through skills. Outstanding written and verbal communication skills.
  • Extremely positive attitude with excellent problem-solving abilities.
  • Proficient computer programs knowledge and experience required (MS: Excel, Word / HR / Payroll systems: ADP and Deltek desired).
  • Highly professional in communication and attire.
  • Possess the ability to work independently, be extremely organized, and prioritize multiple tasks.
  • Ability to maintain strict confidentiality with highly sensitive data and remain calm and professional during stressful situations.

Benefits:

  • Competitive pay based on experience
  • Paid time off
  • Full benefits package (medical, dental, vision, life insurance, 401k, etc)

Job Type: Full-time

Benefits:

  • 401(k)
  • Dental Insurance
  • Disability Insurance
  • Flexible Spending Account
  • Health Insurance
  • Life Insurance
  • Paid Time Off
  • Professional Development Assistance
  • Referral Program
  • Vision Insurance

Schedule:

  • Monday to Friday

Experience:

  • Human resources and payroll: 5 to 10 years (desired)

Education:

  • Bachelor's (Required)

Work authorization:

  • United States (Required)

Work Location:

  • One location

This Company Describes Its Culture as:

  • Family oriented
  • Caring and trusting
  • Well organized
  • Team-oriented - cooperative and collaborative


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