Property Management On-Site Clerical Assistant

4 weeks ago


Middlesex County, United States Middlesex Management Full time
Job DescriptionJob Description

We are looking for an organized and motivated On-Site Clerical Assistant to support our Property Managers with various day to day tasks. The On-Site Clerical Assistant will report to and coordinate with the Property Manager to ensure the successful management of the Property.

Responsibilities may include but are not limited to:

·         Assist the Property Manager and Superintendents with day-to-day operational needs.

·         Answer office phone to address tenant and vendor needs.

·         Contact Tenants for access to apartments.

·         Coordinate with Tenants and Superintendents to address work orders and repairs

·         Assign work orders based upon direction from Property Manager

·         Coordinate Certificate of Occupancy inspection process.

·         Schedule extermination dates with Vendor and Tenants.

·         Communicate with and provide paperwork to main office staff regarding reports, outside contractors, Notices to Cease, incident                       reports, and HR paperwork.

·         Monitor employee attendance and forward any doctors notes/employee restrictions to HR

·         Compile and print reports for Property Manager.  

 

On-Site Clerical Assistant also possesses the following skills:

·         Exceptional communication and organizational skills.

·         Clerical skills

·         Customer Service Experience preferred

 

Company DescriptionWe are a property management company with approximately 95+ apartment communities throughout New Jersey.Company DescriptionWe are a property management company with approximately 95+ apartment communities throughout New Jersey.

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