Administrative Assistance for E&M Tax Service

2 weeks ago

Los Angeles, United States E&M Tax Services Inc Full time
Job DescriptionJob Description

As an Administrative Assistant at E&M Tax Services, you will play a vital role in ensuring the smooth and efficient operation of the office. Your primary responsibilities will revolve around providing administrative support to our team of tax professionals and assisting with various office tasks. Your attention to detail, organizational skills, and ability to manage multiple tasks will be crucial.

Key Responsibilities:

Client Communication: Greet clients by answering phone calls and responding to emails in a friendly, timely, and professional manner.

Documentation and Data Entry: Assist in organizing and filing client documents, tax forms, and records. Accurately enter client information into the office database. And communicate with staff when clients provide information to make sure this is correct information, and the team can move forward with preparation.

Filing and Organization: Keep digital files well-organized and easily accessible. Ensure that client documents and office records are appropriately filed and stored. Make sure that all documents are uploaded correctly and are readable. Check your work to confirm you omit any critical information.

Client Support: Provide administrative support to tax practitioners by assembling and sending tax returns and assisting with client follow-up inquiries.

Data Management: Assist with gathering, compiling, and organizing client financial data to support tax preparation and reporting.

Confidentiality: Handle sensitive and confidential information with the utmost discretion and maintain client confidentiality.

Technology Utilization: Proficiently use office and tax-related software to create, edit, and format documents and keep the office flow moving.

Team Collaboration: Work closely with the tax practitioners and other administrative staff to ensure a cohesive and collaborative office environment.

Problem-Solving: Address routine administrative challenges and proactively identify opportunities to improve office processes and efficiency.

Qualifications:

1. We require tax background or knowledge equivalent to at least 1 or more years tax office experience.

2. High school diploma or equivalent; additional education in office administration or related field is a plus.

Strong organizational skills with the ability to manage multiple tasks simultaneously.

Excellent communication skills, both verbal and written.

Proficiency in using office software (e.g., Microsoft Office Suite) and familiarity with tax software is advantageous.

Attention to detail (please add the word purple in subject line of your email) and accuracy in data entry and document preparation.

Discretion and professionalism in handling confidential information.

Strong interpersonal skills and a customer-focused attitude.

Prior experience in an administrative role, especially in a tax or financial setting, is preferred but optional.

How to apply:

1. Send us an email to admin@emtaxservice.com, in the email please tell us:

a. An example of a work-related experience where you encountered a problem and how you fixed it? What was the outcome? Did this work?

b. Your favorite, good to know, tip. 

c. Your favorite Hobby.

d. Something you want us to know about you.

Benefits

1. Cell Phone and Internet Reimbursement

2. Retirement Plan with Matching

3. Remote - no commuting

4. Pay based on experience: $17 - $22/Hour

Job Type: Full-time

Salary: $17.00 - $22.00 per hour

Benefits:

  • 401(k)
  • 401(k) matching
  • Paid time off
  • Retirement plan

Schedule:

  • Monday to Friday
  • Weekends as needed

Experience:

  • Customer service: 1 year (Preferred)
  • Tax office experience: 2 years (Preferred)

Work Location: Remote

Company DescriptionWe are a small but mighty Tax office that specialize in taxes for clients within the entertainment industry.Company DescriptionWe are a small but mighty Tax office that specialize in taxes for clients within the entertainment industry.

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