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Executive Administrative Assistant

3 months ago

Tampa, United States lilikoi agency Full time
Job DescriptionJob Description

At lilikoi agency, some of the responsibilities of the position will be processing timecards, payroll, onboarding/offboarding team members/vendors, planning monthly events which will be followed up with organizing and successfully executing approved events, daily overseeing of the office environment which includes grocery shopping, running errands both personally and professionally, and rearranging/organizing the office, data clean up so attention to detail is important, creating and posting social media posts on all lilikoi social media accounts, and much more.

This person is the first and last person everyone internally sees so the ideal candidate MUST have a knack for friendly and differing persuasive communication styles to be effective with 40+ team members in addition to be able to work with Excel (spreadsheets, budgets, reports), Word (creating, editing proposals, contracts, or letters), and Google Drive (must be comfortable with navigating around Google).

MUST be comfortable with AI platforms. Prior experience in operations, accounting, HR and/or data science is a huge plus.

Skills and Responsibilities

  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

  • Monitoring and maintaining multiple email inboxes

  • Prepares reports by collecting and analyzing information

  • Contributes to team effort by accomplishing related results as needed

  • Supports office staff by providing data, market trends, forecasts, account analyses, and other projects and/or requests

  • Monitors budgets and contracts by comparing and analyzing actual results with plans and forecasts

  • Organizes and maintains the office

  • Compile and present data for other departments

  • Ability to manage multiple projects at the same time

  • Ensure all projects are moving along seamlessly through the work process from start to completion

  • Track and prioritize project timelines and ensuring quality standards are met and have a knack for handling multiple deadlines

  • Ability to take clear, correct notes and communicate those notes to others

Company DescriptionFounded in 2013, we are a passionate full-service advertising agency. Our slogan is "Passionately Pursuing our Clients Success" which is more than a slogan, it truly is a way of life. We've adopted the Aloha Spirit because it is the coordination of mind and heart within each person. It brings each person to self. This requires personal desire, passion and self-awareness. Our teams are the best in the industry so we're always looking for passionate talent to join our team. We want each team member to WANT to work at lilikoi agency not have to. We're looking for people who are passionate about their skills, love to go above and beyond for our clients, and what they can contribute for the betterment of the teamCompany DescriptionFounded in 2013, we are a passionate full-service advertising agency. Our slogan is "Passionately Pursuing our Clients Success" which is more than a slogan, it truly is a way of life. We've adopted the Aloha Spirit because it is the coordination of mind and heart within each person. It brings each person to self. This requires personal desire, passion and self-awareness. Our teams are the best in the industry so we're always looking for passionate talent to join our team. We want each team member to WANT to work at lilikoi agency not have to. We're looking for people who are passionate about their skills, love to go above and beyond for our clients, and what they can contribute for the betterment of the team