Executive Assistant

1 month ago

Tinton Falls, United States Quantum Strategies Full time
Job DescriptionJob Description

On behalf of a client, we are seeking an Executive Assistant to join their team in Tinton Falls, NJ. The Executive Assistant position is responsible for providing comprehensive assistance to the President & Chief Executive Officer (CEO). This role involves supporting strategic management, acquisitions, and policy creation, while working closely with the CEO, executive team, and operations managers.

Responsibilities:

  • Maintain the CEO’s calendar using Microsoft Outlook and schedule meetings.
  • Coordinate travel and manage expenses as needed.
  • Prepare and proofread documents, contracts, and correspondence for the CEO.
  • Support the CEO on special projects, initiatives, and events.
  • Maintain organized electronic and physical filing systems for easy access to important documents.
  • Handle sensitive information with discretion and maintain confidentiality.
  • Check and respond to emails hourly during office hours.
  • Answer phone calls and customer inquiries, directing them to appropriate personnel.
  • Manage miscellaneous email accounts and forward emails to the appropriate personnel.
  • Order and manage office supplies, including receipting and disbursement.
  • Contribute to team efforts by accomplishing related tasks as needed.

Qualifications:

  • Bachelor’s Degree in Business Administration preferred, but not required.
  • Minimum 3 years of experience supporting a senior executive or team.
  • Strong technical skills, including proficiency in Microsoft Office.
  • Commitment to excellence and consistent high performance.
  • Strong business acumen with the ability to prioritize and make sound judgments.
  • Ability to complete tasks with minimal guidance.
  • Ability to work in a fast-paced environment, multitask, and handle additional duties as requested by the CEO.
  • Excellent written and verbal communication skills.
  • Strong time management skills and ability to meet deadlines.
  • Detail-oriented with strong organizational skills.

Benefits:

  • Family-friendly company culture.
  • Annual salary increases.
  • Medical, dental, and vision benefits.
  • Paid time off and sick time.
  • 401(k) with up to 4% match.
  • Employee professional development opportunities.
Company DescriptionQuantum Strategies is a growing HR outsourcing firm Located in Chester County, PA which provides services related to Recruiting, Payroll Processing, HR Consulting, and Retirement Planning. We partner with our clients to meet their HR and financial needs. We are seeking candidates to fill this position on behalf of our client.Company DescriptionQuantum Strategies is a growing HR outsourcing firm Located in Chester County, PA which provides services related to Recruiting, Payroll Processing, HR Consulting, and Retirement Planning. We partner with our clients to meet their HR and financial needs. We are seeking candidates to fill this position on behalf of our client.

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