Executive Assistant

4 weeks ago

San Jose, United States Russell Tobin Full time
Job DescriptionJob Description

Russell Tobin & Associates is currently seeking an Executive Assistant, 12 Months Contract role for one of our Fortune 500 clients, at San Jose, CA (Hybrid). Apply today for immediate consideration.

Hourly Pay: $41 to $46 W2

Location: San Jose, CA (Hybrid)

Duration: 07 Months Contract until Feb 2025

What you'll Do:

  • Provide administrative support to the Vice President of GenAI and Sensei and one Senior Director.
  • Maintain calendar, coordinate scheduling, filter and manage commitments.
  • Arrange all domestic and international travel arrangements.
  • Coordinate special projects and events: Off-sites, social and team building activities, client and staff meetings, quarterly all-hands meetings.
  • Process business expenses and purchase orders on behalf of the VP.
  • Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness.
  • Assist VP’s direct staff and others in the department as needed.
  • Look for opportunities to streamline efforts and improve processes.
  • Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure.
  • Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.

What you’ll need to succeed:

  • Minimum of 5 years of experience as an Executive Assistant.
  • Strong attention to detail while working effectively with minimal direction.
  • Clear and concise communication.
  • Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations.
  • Handles confidential information with integrity and exercise discretion.
  • Juggles multiple demands simultaneously, from the mundane to the more strategic and prioritize conflicting requests and deadlines.
  • Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring).
  • Positive, proactive, and can-do attitude in a fast-paced, ever-changing environment.
  • Ability to work regularly onsite at the San Jose location required.
  • Flexibility to work outside normal business hours as dictated by business needs.

Russell Tobin/Pride Global offers eligible employee’s comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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