Executive Assistant 1

1 month ago

San Jose, United States Intelliswift Full time

Executive Assistant 1 Job ID: 24-02923 Executive Assistant

San Jose, CA Hybrid

7 Months

Pay rate - $46 per hour on W2

Provide administrative support to the Vice President of GenAI and Sensei and one Senior Director

Maintain calendar, coordinate scheduling, filter and manage commitments

Arrange all domestic and international travel arrangements

Coordinate special projects and events: Off-sites, social and team building activities, client and staff meetings, quarterly all-hands meetings

Process business expenses and purchase orders on behalf of the VP

Regularly collaborate with cross-functional Administrative & Executive Assistants and provide back up for vacation/illness

Assist VP's direct staff and others in the department as needed

Look for opportunities to streamline efforts and improve processes

Ability to handle frequent interruptions or changes in priorities while remaining flexible and calm under pressure

Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment

What you'll need to succeed:

Minimum of 5 years of experience as an Executive Assistant

Strong attention to detail while working effectively with minimal direction

Clear and concise communication

Ability to remain flexible, embrace change and manage expectations in ambiguous or challenging situations

Handles confidential information with integrity and exercise discretion

Juggles multiple demands simultaneously, from the mundane to the more strategic and prioritize conflicting requests and deadlines

Proficient with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and other office productivity tools (Slack, email, calendaring).

Positive, proactive, and can-do attitude in a fast-paced, ever-changing environment

Ability to work regularly onsite at the San Jose location required

Flexibility to work outside normal business hours as dictated by business needs

* Job details
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