Accounts Receivable/Payable Clerk
1 month ago
Accounts Receivable Clerk
Job Summary: Collect charges, payments, post and reconcile, prepare and mail receivables.
Job Tasks
1. Collects all member charges.
2. Posts charges to accounts from all club revenue centers.
3. Receives and reconciles payments on accounts.
4. Makes and reconciles payments.
5. Maintains membership records.
6. Audits point-of-sale charges.
7. Prepares, emails and mails statements.
8. Responds to member billing inquiries.
9. Performs miscellaneous office responsibilities.
10. Maintains the following records:
a. Member accounts;
b. Accounts receivable trial balance; and
c. Daily, weekly and monthly receivable deposits.
d. F&B, Golf, and Lifestyle statistics
11. Prints daily sales and other revenue reports as requested.
Accounts Payable Clerk
Job Summary: Maintain exact records of accounts payable. Reconcile accounts payable with invoices. Process and issue payments on accounts.
Job Tasks
1. Collects, processes, and files invoices.
2. Audits vendor invoices; assures that all invoices have been approved for payment by the appropriate manager.
3. Checks that invoices are coded to proper department and accounts.
4. Purchases and maintains office supplies.
5. Compiles and maintains credit applications for vendors.
6. Balances petty cash and operating cash funds.
7. Processes all bills for final payment; provides checks with supporting documentation for signing by approved signers.
8. Maintains vendor contact records.
9. Maintains cash bank for authorized payments to caddies, members and others.
10. Reconciles vendor statements to assure that all invoices are accounted for.
11. Interacts with department heads regarding credit memos and invoice problems.
12. Maintains equipment contact files and warranty agreements.
13. Ensures W-9 and Certificate of insurance received on new vendors. Maintains new vendor file.
14. Ensures current certificate of insurance on all vendors and maintains file
Assists with other month-end duties as requested by Controller or Assistant Controller. Completes other appropriate assignments made by the Controller or General Manager.
Reports to the Controller
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