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Administrative Assistant; Legal Office
3 months ago
- Answer all incoming telephone calls for legal department and routes accordingly.
- Maintain multiple calendars of appointments, ensuring the attorney is apprised of all; appointments and changes, as well as matters requiring immediate attention.
- Perform all secretarial tasks for one or more Attorneys and some managerial staff, including correspondence, scheduling appointments and maintaining files.
- Prepare letters, memoranda, reports and summaries.
- Prepare contracts under the supervision of Legal Coordinator or Manager.
- Create and maintain excel spreadsheets for tracking of contract assignments.
- Maintain document management system to track and catalogue all signed agreements and approved documents for hospital network.
- Act as liaison between vendors and Legal Coordinator or Manager for all contracting matters.
- Gather appropriate material for execution of contracts for hospital network.
- Assist with execution of contracts on a daily basis and maintains appropriate contact with all internal departments for status inquiries on contracts.
- Prepare documents and correspondence for transactions under the direction of Legal Coordinator or Manager.
- Produce and format PowerPoint presentations for meetings.
- Collaborate with several internal departments on a daily basis.
- Gather appropriate material from administrative staff to respond to routine inquiries as appropriate.
- Process travel and expense forms for reimbursement.
- Open and screen mail, answer routine mail independently and routes other mail with background material as necessary.
- Maintain all files for legal department, ensuring that material is properly marked.
- Perform special and confidential assignments as required.
Requirements:
- Proficiency in Outlook and MS Word, to include advanced formatting and red-lining, is required; proficiency in Excel and PowerPoint is preferred.
- Ability to type at 35 words per minute.
- Ability to manipulate pdf documents and use associated software tools such as pdf Converter and Adobe Reader.
- Proficient grammar and writing skills to efficiently proof and edit documentation; strong attention to detail is essential.
- Proven ability to prioritize work and manage workflow; good multi-tasking and time management skills.
- Ability to work pro-actively and with little supervision.
- Ability to comprehend the varied activities of a large department sufficiently to handle the mass of items passing through a busy legal office. Discretion and client-centric skills.
- Recent grad with bachelors degree and/or 2+ years experience as an administrative assistant
We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.
If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.Company DescriptionWe don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential. \r
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We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors. \r
\r
If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.
