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Office Manager

3 months ago


Oakland, United States Pure Heart Staffing Full time
Job DescriptionJob Description

Title: Office Manager

Location: West Oakland, CA

Reports To: Executive Director

Status: Full-Time

Salary: Competitive, based on experience

Date: June 5, 2023

About The Crucible:

The Crucible is a nonprofit hub in West Oakland that fosters creativity through hands-on arts education. We serve over 10,000 students annually in a variety of classes, from neon to blacksmithing.

Job Summary:

The Office Manager will manage materials, equipment, supplies, service and maintenance contracts, and daily office operations. This role supports smooth operations and effective office systems, working closely with the Executive Director and the Director of Studio Operations and Facilities.

Key Responsibilities:

- Develop and maintain office procedures (supply inventory, central files, office equipment).

- Coordinate purchase and maintenance of office equipment.

- Manage inventory of office assets and supplies.

- Execute file retention policy (disposal, inventorying, shredding).

- Maintain shared workspaces and administrative calendars.

- Handle studio lease agreements and track rental fees.

- Oversee job postings, schedule interviews, and manage onboarding.

- Coordinate training sessions and track certifications.

- Perform purchasing functions, manage vendor contracts, and maintain procurement records.

- Provide finance support (QuickBooks transactions, petty cash, bank deposits).

Position Requirements:

- Proficiency in QuickBooks (or willingness to learn), Microsoft Word, Excel, and Google Suite.

- Strong organizational, multitasking, and communication skills.

- Commitment to DEIS (Diversity, Equity, Inclusion, and Sustainability).

- Ability to lift up to 50 lbs.

- Experience in an office environment and management.

- Industrial arts experience is a plus.

*Equal Opportunity Statement:*

The Crucible encourages applications from all individuals, including women, people of color, LGBTQIA individuals, and persons with disabilities.

How to Apply:

Submit your resume and cover letter via [The Crucible's application portal](#).

Join us at The Crucible and help foster creativity and community through the industrial arts