Office Manager

2 weeks ago

Oakland, United States Piedmont Choirs Full time

Come join Piedmont East Bay Children’s Choir (“PEBCC”) as our Office Manager for the opportunity to use your expertise in administration, vendor management, customer service and human resources in service to a fantastic arts education nonprofit located in Oakland

The Office Manager is the lead for ordering materials, equipment, and supplies, managing vendor and venue relationships and contracts, and overseeing the office's day-to-day operations. Reporting to the Executive Director, this role supports the Executive Director and the Finance Director to create and manage effective office systems and processes and facilitates hiring and recruitment while administering PEBCC’s HR onboarding program for new hires. This position is crucial for ensuring smooth operations, supporting educational and public programs, and maintaining a well-organized and efficient office environment.

In this role, the Office Manager is responsible for office operations including developing, implementing and maintaining office-wide administrative procedures pertaining to supply inventory, central files, office equipment, and mail/package distribution, human resources including talent recruitment, employee onboarding and training, purchasing and inventory management, and program support including managing key vendors, uniform distribution, and managing substitute needs and tour logistics and form support.

This is a great role for someone who is highly organized and adept at wearing multiple hats, enjoys working with people, and also enjoys the precision of managing and entering data accurately.

Knowledge Skills and Abilities

• Minimum of three (3) years of work experience combined into one or more of the following roles: an office manager, HR generalist, administrative support specialist, full-charge bookkeeper or purchasing coordinator.

• Intermediate to advanced proficiency with QuickBooks or similar accounting software.

• Intermediate to advanced proficiency with Google Workspace Suite (e.g., Gmail, Doc, Sheets, Slides,

Drive), MS-Office (e.g., Excel), Adobe Acrobat/Sign, and DocuSign. Willing and able to learn new software.

• Intermediate proficiency with SalesForce or similar CRM software.

• Demonstrated excellence in verbal and written communication.

• Exceptional interpersonal skills with a focus on delivering excellent customer service.

• Ability to work with a high degree of accuracy and attention to detail.

• Ability to prioritize workload efficiently and manage multiple projects.

• Ability to work independently and collaboratively, take initiative, and be proactive around problem-solving.

• Flexibility in communication styles and modes.

• Familiar with Oakland and engaged in the Oakland community.

• Approaches work with an equity and inclusion lens.

• Strong organizational skills; comfort with digital tools and research.

• Self-motivation and adaptability.

• Valid California Driver’s License with an insurable driving record.

• Ability to complete California DOJ LiveScan for youth-serving organizations.

Preferred Qualifications

• Experience as a receptionist in an office setting.

• Work experience in a non-profit, educational, and or performing arts organization.

• Current First Aid/CPR certification.

Personal Attributes/Values

• People-orientation- able to interact effectively, politely, and productively with all types of people from all types of backgrounds and experience and in all types of situations.

• Deeply committed to social justice and education.

• Professional maturity to manage composure during stressful interactions.

• Energetic, diplomatic, adaptable and with a good sense of humor.

• Passionate about PEBCC’s mission, vision, and goals and possess an understanding of how this position contributes to the organization’s success.

Physical Requirements

This position is primarily located in an office environment. Able to perform the following duties with or without accommodation:

• Stand, sit, kneel, walk, bend, and perform repetitive motions for the duration of an eight (8) hour shift.

• Able to operate standard office equipment including computers, keyboard, phones, POS machines, and printers.

• Traverse safely throughout the entirety of the facility including climbing flights of stairs.

• Safely lift, move, and transport items weighing up to 20 lbs.

• Communicate in a clear speaking voice in person, over the phone and during video conferences.

• Complete COVID-19 primary vaccination series and most recent vaccination booster available.

Benefits & Compensation

This is a .75 FTE, non-exempt position based in Oakland, CA. Our work environment is casual, upbeat, professional, and fun. This position is scheduled Monday through Thursdays, 10:00 am – 6:00 pm, with occasional evenings and weekends with advanced notice. The non-negotiable pay rate for this position is $30.79 per hour ($48,000 annualized). Employees working 30 or more hours a week are eligible to participate in benefits the first of the month following 30 days of service. Benefits include:

• Monthly contribution toward company health insurance plan, 401k plan, and/or as added compensation

• Generous leaves of absence Accrue up to 15 days of paid vacation in your first year AND separate paid sick leave based upon your hours of service. PEBCC currently celebrates 11 paid holidays plus a paid office closure from Dec. 24- Jan. 1 each year.

Due to the size of our team and the nature of our work, we are unable to respond to phone calls.

Note: PEBCC does not have the resources to sponsor visas, nor any open positions eligible for the H-1B program.

PEBCC fully and actively supports equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

About PEBCC

Our mission is to empower & develop youth through engagement in a vibrant, nurturing and internationally recognized choral arts community. We do this through championing artistic excellence via music education, innovative artistry, community building and cultural exchange. We foster the skills and confidence needed for young people to raise their voices proudly and use them to connect with others and our community. Our singers are brought together by their common love of music, from all over the Bay Area, and form a community of young artists.

  • Office Manager

    6 days ago

    Oakland, United States The Crucible Full time

    Job Type Full-time Description Come join The Crucible as our Office Manager for the opportunity to use your expertise in administration, bookkeeping, customer service and human resources in service to a fantastic arts education nonprofit located in West Oakland! The Office Manager is the lead for ordering materials, equipment, and supplies, managing service...

  • Dental Front Office/Office Manager

    1 month ago

    Oakland, United States Eso Dental Full time

    Employment Type: Full-timeAbout Us: Join our esteemed dental practice, a cornerstone of the community since 1955, known for providing comprehensive dental care to multiple generations of loyal patients. We specialize in CEREC, implants, surgeries (bone grafting, implants, gum grafts), as well as family and general dentistry. Our modern practice is equipped...

  • Office Manager

    3 months ago

    Oakland, United States Pure Heart Staffing Full time

    Job DescriptionJob DescriptionTitle: Office Manager Location: West Oakland, CA Reports To: Executive Director Status: Full-Time Salary: Competitive, based on experience Date: June 5, 2023About The Crucible:The Crucible is a nonprofit hub in West Oakland that fosters creativity through hands-on arts education. We serve over 10,000 students annually in a...

  • Office Manager

    3 months ago

    Oakland, United States Pure Heart Staffing Full time

    Title: Office Manager  Location: West Oakland, CA Reports To: Executive Director Status: Full-Time Salary: Competitive, based on experience Date: June 5, 2023 About The Crucible: The Crucible is a nonprofit hub in West Oakland that fosters creativity through hands-on arts education. We serve over 10,000 students annually in a variety of classes, from...

  • Front Office Manager

    2 months ago

    Oakland, United States Moxy Oakland Downtown Full time

    Moxy is the newest bold + distinctive lifestyle hotel playing soon in Downtown Oakland. To revolutionize the category requires a lot of moxie.“If you’ve got guts, you’ve got Moxie”The Front Office Manager will oversee all front office operations, ensuring the highest standards of customer service and guest satisfaction. This role requires a hands-on...

  • Front Office Manager

    2 months ago

    Oakland, California, United States Moxy Oakland Downtown Full time

    Moxy is the newest bold + distinctive lifestyle hotel playing soon in Downtown Oakland. To revolutionize the category requires a lot of moxie."If you've got guts, you've got Moxie"The Front Office Manager will oversee all front office operations, ensuring the highest standards of customer service and guest satisfaction. This role requires a hands-on leader...

  • Project Office Manager

    3 months ago

    Oakland, United States Agility Recruiting Full time

    Job DescriptionJob DescriptionAgility Recruiting is partnering with a local construction company looking to bring on a full time Project Office Manager right away. Under the guidance of the project manager, the incumbent oversees office functions and maintains project files, ensuring seamless business operations. This person will sit onsite at their Oakland...

  • Business Office Manager

    1 week ago

    Oakland, California, United States MGM Healthcare Full time

    About MGM HealthcareMGM Healthcare is a leading provider of healthcare services, dedicated to delivering exceptional care and support to our residents. We are committed to creating a supportive environment that fosters growth and excellence.Key Highlights of the Business Office & HR Manager Position:Competitive Compensation PackageGenerous Benefits,...

  • Business Office Manager

    3 days ago

    Oakland, California, United States MGM Healthcare Full time

    About the Role:MGM Healthcare is seeking a highly skilled Business Office & HR Manager to join our team. As a key member of our operations team, you will be responsible for managing the day-to-day activities of the business office, including billing, accounts receivable, and collection activities.Key Responsibilities:Manage billing, accounts receivable, and...

  • Office Manager

    1 week ago

    Oakland, United States Institute for Transformation and Change Full time

    The ideal candidate will be able to work in an environment which requires confidentiality along with being comfortable answering inbound phone calls,, and greeting clientsl. They should also possession ability to work with clonfidential paperwork, while also interacting with office visitors.  ResponsibilitiesCoordinate and organize office activitiesGreet...

  • Office and Administrative Services Manager

    5 days ago

    Oakland, California, United States The Crucible Full time

    About the RoleThe Crucible is seeking an experienced and highly organized Administrative Operations Manager to join our team. As the lead for office operations, you will be responsible for ensuring the smooth day-to-day functioning of our office, including managing supplies, equipment, and services, as well as overseeing the office's administrative...

  • Business Office

    3 months ago

    Oakland, United States MGM Healthcare Full time

    At Oakland Manor, we deliver the highest quality of care for every resident through our most valuable asset: you. We seek compassionate and thoughtful individuals who share our passion for exceptional care in senior living. Oakland Manor partners with a vast network of skilled nursing centers across 3 states to support our small team environment of caring...

  • General Manager, Office

    1 month ago

    Oakland, United States Behring Co. Full time

    STAK Ventures is seeking a dynamic and experienced General Manager to lead our Office & Coworking division. This role is pivotal in driving the strategic direction and operational excellence of our Stak Site and office tower campus in downtown Oakland, CA, which encompass both flex and traditional office spaces. The ideal candidate will have a hospitality...

  • Sustainability Office Manager

    2 days ago

    Oakland, California, United States Oceanic Solutions Full time

    About Oceanic SolutionsCompany OverviewOceanic Solutions is a growing architecture and engineering firm based in Berlin, committed to further establishing timber construction in the Berlin market.Our MissionWe aim to promote timber construction and sustainable building, which has become an integral part of architectural planning. Timber construction offers a...

  • Office Manager

    3 months ago

    Oakland, United States Lighthouse Community Public Schools Full time

    Job DescriptionJob DescriptionThe OrganizationLighthouse Community Public SchoolsAt Lighthouse Community Public Schools we are engaged in an educational movement that goes beyond our classrooms working to disrupt inequities by providing our students and families exceptional educational opportunities every day. Grounded in our core values of community,...

  • External Affairs Manager

    5 days ago

    Oakland, California, United States County of Alameda Full time

    Job SummaryWe are seeking a highly skilled External Affairs Manager to join our team at the County of Alameda. As a key member of our Assessor's Office, you will be responsible for developing and implementing external affairs programs to support our communication, public policy, and engagement efforts.Key ResponsibilitiesDevelop and implement external...

  • Office Assistant

    2 weeks ago

    Oakland, United States Francophone Charter School of Oakland Full time

    Job DescriptionJob DescriptionSalary: $20-$25The OrganizationFrancophone Charter School of Oakland is a French immersion charter school that opened its doors in 2015.  Our mission is to provide a dual-immersion curriculum to a diverse community of students and to develop bilingual and bi-literate global citizens who are open minded and who value...

  • Office Coordinator

    2 weeks ago

    Oakland, California, United States Almed Jameson Full time

    Job OverviewPosition Summary:The role of an administrative assistant is crucial in providing essential support to the organization or specific team members by managing a variety of administrative responsibilities. This position plays a key role in maintaining efficient operations within an office environment. Responsibilities include managing schedules,...

  • Office Coordinator

    2 weeks ago

    Oakland, California, United States Almed Jameson Full time

    Job OverviewPosition Summary:The role of an administrative assistant is crucial in providing essential support to the organization or specific personnel by managing a variety of administrative functions. This position plays a key role in maintaining efficient operations within an office environment. Responsibilities include managing schedules, organizing...

  • Office Administrator

    2 weeks ago

    Oakland, United States SPANISH SPEAKING UNITY COUNCIL Full time

    Title Office AdministratorReports To Operations & Special Projects ManagerDepartment Operations DepartmentLocation Oakland, CASchedule Monday through FridayTravel Local travel may be requiredSalary $25.00Employee Status Regular, Full-Time, Non-ExemptUnion N/ASupervises N/ABenefits Two weeks of paid vacation a year, sick time, 14 holidays, up to five...