Office Manager/Bookkeeper

4 weeks ago

Toms River, United States Seasons Kosher Supermarket Full time
Job DescriptionJob Description

Company Overview

Seasons Kosher Supermarkets is one of the largest kosher supermarket chains in the nation. At present, there are 4 Seasons Supermarket locations & 4 Convenience store models across the Tri-State area with plans to expand. Seasons offers its customers a full-service kosher shopping experience where everyone, including its highly dedicated associates, is treated like family.

Due to our continued growth and expansion, we are looking for a highly motivated individual to join our company. In this role, you will work closely with the company's finance and operations management teams.

Job Description:

We are looking for a Office Manager/Bookkeeper to join our team. In this position, you will ensure that you track and manage financial data. As a Bookkeeper/Office Manager, you will help us in recording and maintaining daily financial transactions, performing reconciliations, assisting accountants in preparing financial statements, closing books, collecting debts, and making payments.

Daily Tasks:

- Total Inventory/ NCR

  • Invoices-update pricing
  • Enter New Items (Ensure items are at Budgeted Margins)
  • Follow up on Monthly Statements & make sure all invoices are entered into the system in a timely manner

- Shelf Label Management

  • Always make sure shelf labels are compliant at all times
  • Ensure all products have accurate updated price tags

- NetSuite

  • Vendor/Operating invoices, bills and credits
  • Scan and attach all supporting documentation
  • Ensure accurate Expense type categorization

- Payables

  • Keeping track of payment requests

- Mail

  • Open mail and notify the correct parties of important notices

- Payroll (New Hires)

  • Complete I-9’s for new employees
  • Send all other relevant information i.e., direct deposits, termination
  • Enter Schedules into Pay Clock system

Weekly Tasks:

- Concession

  • Run sales report for all concessionaires

- Scanning & Filing

  • Scan all entered invoices into the shared folder
  • Important mail i.e. bank statements etc.

- Petty Cash

  • Make sure petty cash is reconciled weekly

- Cycle Counting (Inventory)

  • Check Inventory Levels and correct on hand quantities in the system

- Total Inventory Accuracy

  • Review Bookkeeper Reports & Notifications, adjust as needed
  • React to margin reports send by Reporting team

- Marketing

  • Assist with In Store Promotional Events, schedules etc.
  • Put Store items on Sale, print shelf labels

Monthly Tasks:

- Customer Statements

  • Follow up with vendors on all monthly statements to ensure there are no old bills that have not been entered.
  • Enter relevant credits based on accounts that managers wrote off

- Credit Applications

  • Direct all unknown info to the corporate

- Inventory

  • Assist with Inventory Taking Process (Assist Audit Counts)
  • Assist in tracking and keeping accurate inventory

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