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Business Administrator
1 month ago
Business Administrator Job Description
Christ Lutheran Church
TIME COMMITMENT: Part-time/Hourly, 15-20 hours per week (estimated)
REPORTS TO: Senior Pastor / Executive Director
FOCUS: Provide leadership for the church with special attention to the area of church fiscal administration and human resource management. Perform a variety of administrative/supervisory duties required in the business operations of the church. Work in a team ministry with other staff members and congregational leaders to accomplish the mission and vision of the church.
Finance 1. Schedule, & submit all invoices for payment 2. Make copies of the Balance sheet, & quick reports for the Treasurer. 3. Establish and operate an efficient plan of financial record keeping and reporting; develop bookkeeping procedures. 4. Attend Financial Meetings (with the Treasurer) to discuss quarterly and year-end Reports. 5. Act as Credit Card Administrator. Board of Stewardship to approve and limit increases, and new cards that are issued. 6. Do the Annual Financial report to the Congregation, each January.
Human Resource/Staff Support 1. Maintain all personnel files in accordance with the Employee Manual as well as federal, state and local laws. 2. Periodically review the policies and procedures in the Employee Manual and encourage compliance. When needed, suggest changes in policies to the Church Council. 3. In co-operation with the appropriate church entity, oversee the approval and implantation of contracts, employee insurance, retirement plans, and other human resource benefits as listed in the Employee Manual and Classis Compensation Guidelines. 4. Approve the time sheet submitted by the hourly employees for payment by our accounting service every other week. 5. Attend staff meetings called by the senior pastor.
Board of Stewardship 1. Work with the Board of Stewardship, volunteers, and staff to encourage wise stewardship of the resources God has given us. The administrator will be a non-voting member. 2. Provide a written monthly report to the Chairperson of the Board of Stewardship. 3. Be a liaison with our treasurer, and the Board of Stewardship to ensure the efficient processing of payroll {handle all the stop/start dates, wage increases and any other payroll related issues}, audits, and maintaining long-term records/ historical data in accordance with generally accepted accounting principles and the policies established by the church. 4. Be a liaison between the Treasurer and our staff and volunteers. 5. In conjunction with the Treasurer, monitor spending of budgeted line items of staff and volunteers who are responsible for purchases for the church. Also, communicate to them verbally and/or by distributing monthly reports of the funds still available for their use. 6. In the event of staff or volunteers overspending or other concerns brought by Treasurer, Administrator will address and help resolve these issues. 7. Serve as the Contact Person /Administrator for the church credit card. Board of Stewardship needs to approve who may have a church credit card and the credit limit per card.
Insurance 1. Maintain the files of all church insurance policies and become familiar with the coverages. 2. Evaluate periodically the insurance needs of the church to ensure adequate insurance coverages are in place, including property, liability, and vehicle insurance. 3. Conduct a complete review of our insurance policies once every three years with members of the Church Council. 4. Promptly respond to any injuries that occur on the church property or during a church activity. 5. Report accidental personal injuries and/or property damage to the insurance company.
Other 1. Carry out other assignments from the Church Council. 2. Review and recommend the best practices in church administration using the resources available through The Church Network (formerly the National Association of Church Business Administration at www.nacba.net), Church Law and Tax Report (www.churchlawandtax.com), and/or other resources in church administration such as Church Administration: Creating Efficiency for Effective Ministry Second Edition by Robert H. Welch, Smart Church Management: A Quality Guide to Church Administration by Patricia S Lotich, Church Administration and Finance Manual: Resources for Leading the Local Church by Otto F. Crumroy Jr., and Church Finance by Michael E. Batts and Richard R. Hammar.
Education Bachelor’s degree preferred; however, appropriate office experience will also be considered. Skills Needed 1. Ability to work independently and as part of a team. 2. Ability to communicate effectively orally and in writing. 3. Ability to work effectively with others to resolve conflicts. 4. Ability to learn new skills and troubleshoot problems. 5. Skilled in the use of current technology and software systems. 6. Knowledge of business principles, basic accounting and payroll procedures, church order requirements, reports, and deadlines. 7. Knowledge of office procedures required in the efficient management of a business office.
Wages: Will be paid an hourly wage. Hours will be recorded by administrator but approved by Board of Stewardship. Administrator will approve everyone else’s time cards, but not their own.
