Office Administrative Coordinator

2 weeks ago

Seattle, United States EnviroIssues, Inc Full time
Job DescriptionJob DescriptionPlease include a resume and cover letter with your application.

Our EnviroIssues team believes in the power of community engagement to amplify the voices, ideas, and knowledge within communities to create a future where every person can thrive. We partner with our clients to develop human-centered conversations that elevate communities’ deep cultural and multi-generational relationships with the natural and built environments around us. We provide community engagement, outreach, facilitation, research, and creative services to various clients, across multiple sectors impacting the public. We work mainly in Washington and Oregon, with offices in Seattle and Portland. Our ideal candidate brings a commitment to supporting the success of our organization, clients, and the communities we serve.

The Role

As our Office Administrative Coordinator, you would provide on-site administrative support to our Seattle office and ensure that our teams have the tools and support they need to do their work. We are looking for someone with the skills to help us create new office procedures and a welcoming space for our staff and visitors.

In this role, you will:

  • Ensure our office space is well-stocked, well-organized, and tidy
  • Respond to staff inquiries and needs related to the office space, supplies, and equipment
  • Ensure our office equipment is in good working order and coordinate maintenance as needed
  • Act as our point person for managing and troubleshooting AV equipment (training will be provided)
  • Take point on communications with vendors and building management
  • Manage mail and deliveries
  • Create and implement new office procedures; look for opportunities to improve existing processes and procedures
  • Partner with our leadership team and internal teams to provide administrative support as needed
  • Plan, organize, and schedule internal meetings and events
  • Answer incoming calls and messages and welcome clients and visitors to our space
  • Collaborate with internal teams to maintain the company intranet and resource repository
  • Work with the HR team and the Safety Committee to coordinate emergency response and safety procedures
  • Support the HR team in welcoming and onboarding new staff to our office space and procedures
  • Manage access keycards and keys to our office space
  • Perform other tasks and special projects as assigned
Desired Qualifications
  • Has previous experience in an administrative or customer service type role
  • Has previous experience creating and implementing office procedures in a hybrid work environment
  • Demonstrates excellent communication and customer service skills
  • Is skilled in creative problem-solving and process improvement
  • Is an excellent oral and written communicator who enjoys collaborating with coworkers
  • Can work independently and as part of a team
  • Has strong attention to detail, organization, and time-management skills
  • Demonstrates proficiency in Office 365 including Teams, SharePoint, Outlook, Excel, and Word
  • Brings curiosity, creativity, and innovation to their work
  • Approaches work with a growth mindset, seeking solutions and improvements individually and as a team
  • Understands core constructs of structural racism, equity, justice, internalized oppression, and antiracism and seeks to learn more continually
  • Exhibits cultural responsiveness and humility
  • Seeks and offers direct feedback with a growth mindset
Conditions of Employment
  • This is an in-person role at our Seattle office in Pioneer Square
  • Occasional weekend and evening work
Our Benefits
  • Paid vacation, sick time, and holidays
  • Medical, vision, and dental coverage for employees and their families (spouses, domestic partners, and children)
  • Health Care and Dependent Care Flexible Spending Accounts (FSA)
  • Company provided life insurance
  • Voluntary long-term disability and life insurance
  • Employee Assistance Program (EAP)
  • A fully funded transit pass

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