Accounts Receivable Administrator

4 weeks ago

Monroe, United States MOEbiz Full time
Job DescriptionJob Description

Position Summary

This position is responsible for providing administrative support for the company, working directly with the admin dept., management, and clients on a regular basis. Manage the Accounts Receivables by verifying and posting receipts and resolving any discrepancies. Assist with Contract/ Lease admin.  This includes phone calls daily for collections purposes as well as ability to assist customers to pay online.

 

Expectations of the Job

·         Maintain confidentiality

·         Detail-oriented, Cross training

·         Self-starter, Strong Communication

·         Time Management, Problem Solver

·         Ability to work in a fast-paced environment.

·         Maintain a respectful working relationship with both internal and external clients.

·         Ability to define problems, collect data, establish facts

·         Ability to effectively present information and respond to questions from managers, colleagues and clients.

·         Resolve issues arising from actions or events involving administrative functions throughout the progress of a job.

·         Ability to contribute positively as part of a team, helping with various task.

·         Educational training that is designed to increase knowledge pertaining to the organization’s goals.

·         Supports team by performing tasks related to organization

·         Assist with various projects as assigned by direct supervisor

 

Essential Duties and Responsibilities

·         Process Online Account Access for customers.

·         Assist Billing Admin with meter collection from customers by phone, fax, e-mail, or Fleet View. Enter into e-auto as collected.

·         Auditing AR accounts with all leasing companies and not limited to processing ACH payments, check deposits and reconcile GA Cash Posting exceptions.

·         Process daily Credit Card Deposits & ACH Deposits in customer AR accounts.

·         Resolve contract billing issues (invoice questions, corrections, etc.)

·         Enter PO and vendor invoices daily

·         Analyze and research account discrepancies

·         Work with other departments when needed to perform accounting audits

·         Initiate direct payments when applicable

·         Set up new vendor accounts

·         Processing customer refunds  

·         Match invoices against PO receipts

·         Administrative duties such as filing, copying, binding, scanning etc.

·         Assist in preparing incoming and outgoing mail as needed.

 

 Minimum Requirements

·         High school diploma or equivalent education required

·         Strong verbal and written communication skills

·         Excellent analytical skills for written and numeric data

·         Proficient level in MS Word, Excel, and Outlook

·         Previous Accounts Payable experience is preferred

·         Minimum of 2 years of relevant administrative support

·         A good understanding and Knowledge of Accounts Payable

·         Ability to handle high volume

·         Ability to produce reports and analyze data

·         Strong issue resolutions

·         Excellent problem-solving skills

·         Concentration, speed, and accuracy to handle paperwork expeditiously.

·         Positive attitude

·         Attention to detail

·         Proactive sense of urgency to take the initiative (i.e., meeting deadlines)

·         Professionalism

·         Dependable

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