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Accounts Payable Specialist

3 months ago

Louisville, United States BALFOUR SENIOR CARE Full time
Job DescriptionJob Description

Balfour Senior Living is seeking an Accounts Payable Specialist to join our corporate finance department.

About Us:

Service. Innovation. Respect.

Balfour Senior Living is redefining senior living. While our communities are well-regarded for their elegance and individualized quality of life, it is our dedication to service and innovation that defines “The Balfour Way.” Developed to provide a full continuum of services, our luxury communities are designed by award-winning architects and interior designers who have created a “new generation of retirement living®” for the affluent discerning senior.

About You:

As an Accounts Payable Specialist, you possess a general understanding of accounting principles with at least 3 years of accounting training or experience and have a good understanding of the day-to-day functions of accounts payable processes. You can communicate effectively and deliver results as required under direct supervision. You can also make independent decisions on behalf of the company.

What you will do in this role:

  • Administer and sort documents such as invoices to substantiate business transactions.
  • Research Accounts Payable Statements.
  • Process weekly check runs for each community based on the commit batches generated by the community accountants.
  • Investigate and correct problems regarding non-receipt of payments.
  • Ensure accuracy of coding of invoices
  • Work with vendors to ensure timely billing.
  • Compile accounting data and prepare input functions.
  • Review AP data to correct errors and ensure accuracy.
  • Perform administrative duties to include document preparation, organization, and internal and external stakeholder interaction.
  • Prepare periodic reports as requested.
  • Assists employees, vendors, or others by answering AP questions related to procedures and services.
  • Process weekly credit card payments for each community online based on commit batches generated by the community accountants.
  • Make payment arrangements with vendors when services are suspended at the community.
  • Make independent decisions of which vendors to pay by credit card or check
  • Process manual payroll checks.
  • Follow up with the Community Accountants if a vendor needs to be paid in the current check run.
  • Verify and approve transactions for various credit card holders to ensure that transactions are being charged appropriately. Accrue sales tax if necessary.
  • Maintain vendor records for certificate of liability insurance.
  • Independently decide which vendors should receive a 1099 at year-end.
  • Annually prepare and file vendor 1099s using the IRS FIRE system.
  • Perform other duties as assigned.

You Have:

  • At least 3 years of accounting training or experience
  • Solid understanding of accounting fundamentals and principles
  • Excellent knowledge of relevant rules and regulations as well as quality standards
  • Strong work ethic, curiosity, flexibility and/or creative problem solving/process improvement
  • Computer skills with some knowledge in Yardi and Microsoft Windows Office Applications, including Excel, Outlook, Word, and PowerPoint
  • Able to make independent decisions on behalf of the company.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

  • Ability to with reasonable accommodations, bend, push and pull objects and lift and carry up to 50 pounds, unassisted 
  • Ability to with reasonable accommodations sit, stand, and/or walk for long periods of time
  • Must be able to work weekends/holidays as needed
  • Able to manipulate normal business machines such as computers and copiers
  • Balfour is a pet-friendly community; you may be exposed to animal hair and dander