Records Center Specialist

4 weeks ago

South Walpole, United States Massachusetts Water Resources Authority Full time
Job DescriptionJob Description

MWRA

Records Center Specialist

Walpole, MA

The MWRA is seeking an records Center Specialist to assists Librarian/Records Manager with records administration and support in order to ensure compliance with the Commonwealth of Massachusetts Public Records Retention law and Records Conservation Board schedule. Oversees the efficient, neat, safe and orderly handling, indexing and storage of all documents (electronic and paper) and geological samples, and follows all safety practices while lifting boxes, handling geological samples, and operating equipment. Transport records between the MWRA facilities and the Records Center (Walpole) several times per week using a cargo van; inspects records being sent to the Records Center to ensure index accurately reflects the contents and the record retention schedule series number is properly assigned; catalogs records, enters information into the document control system (tracking database), labels boxes and transports the boxes to an assigned bay and shelf in the Records Center warehouse; prepares documents and images for electronic storage which may involve scanning, indexing, naming, and filing in a manner the materials can be easily located; uses the document control system to search, cross-reference, change and update document control records; performs scheduled and ad-hoc retrieval services. Provide MWRA personnel with assistance in locating boxed documents and electronic files and searching electronic database for records; reproduces electronic copies of Records Center documents for MWRA staff, consultants or other MWRA departments via electronic and portable media (memory stick); demonstrates self-service equipment such as engineering printers, plotters and microfilm machines to customers needing to use equipment during visit to Records Center; assists customers with charging out (borrowing) records, logs the circulation record, and follows-up to ensure all borrowed materials are returned in a timely manner; generates monthly report of records reaching their retention expiration period. Retrieves records for disposal or shredding after all approvals and paperwork have been submitted; assists the Librarian/Records Manager in quarterly orientation sessions for Department Records Officers and Managers. Provides individual training and ongoing technical support of Department Records Officers; ensures adequate amount of office supplies and storage boxes by monitoring levels and notifying Librarian/Records Manager when supplies need to be replenished.

This position requires an Associate's degree in records management, liberal arts, business, or related field and three (3) years of experience in records management, image management, warehousing, information management systems or similar field or any equivalent combination of education and/or experience and A valid Massachusetts Class D Motor Vehicle Operators License.

Massachusetts Water Resources Authority (MWRA) is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national or ethnic origin, age, religion, disability, sex or gender, sexual orientation, gender identity or expression, or veteran status.



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